Executive Assistant

About the Role

Macquarie Asset Management is seeking an Executive Assistant to provide essential support to senior leadership, fostering operational efficiency within the division. The successful candidate will handle a variety of tasks and also mentor a junior Executive Assistant, promoting their professional development.

Macquarie is a global financial services firm active in 30 markets with over five decades of consistent profitability. Employees are empowered to develop fulfilling careers that make a meaningful impact.

Key Responsibilities

• Deliver comprehensive executive administrative support for senior leaders, including managing meetings, visits, and important events.
• Ensure smooth department operations by overseeing general office administration, travel arrangements, calendar scheduling via Microsoft Outlook, reporting, and the creation of professional presentations using Excel and PowerPoint.
• Coordinate travel and manage expense processes, including working with Statements of Work for contractors and external service provider candidates.
• Collaborate cross-functionally with teams in the Gurugram and Hyderabad regions.

Qualifications and Skills

• Proven experience as an executive assistant, in executive administration or secretarial roles.
• Professional maturity and the capability to excel in a fast-paced environment.
• Proficiency in Microsoft Office applications, particularly PowerPoint, Word, and Excel.
• Competence with video conferencing tools, event coordination, training facilitation, and travel and expense management software.

Benefits and Culture

• One wellbeing leave day annually.
• Generous paid parental leave policies, including maternity, parental, transition, and secondary caregiver leave.
• Company-subsidised childcare services.
• Paid volunteer leave and donation matching programs.
• Comprehensive medical and life insurance plans with options extending to family members, virtual medical consultations, and parental medical insurance plans.
• Employee Assistance Program offering behavioral health support with counselling and coaching services.
• Access to extensive learning and development opportunities, including reimbursement for professional memberships.
• Flexible hybrid working arrangements where applicable.
• Reimbursement for home office equipment.

Diversity & Inclusion Commitment

Macquarie fosters a diverse, equitable, and inclusive workplace and encourages applicants of all identities and backgrounds. The company commits to providing reasonable accommodations throughout recruitment and employment to support inclusion.