Executive Assistant

About Zirtual and the Role

Zirtual is a company that promotes a balanced work-life environment by offering clients access to highly skilled, experienced remote assistants for both personal and professional support. The Executive Assistant position is a crucial role that entails being the primary contact for designated clients. While operating independently, you will have support from an Account Supervisor for relationship management, plan reviews, quality feedback, and guidance.

Key Responsibilities

• Effectively manage complex calendars and appointments, scheduling meetings and events across various time zones while anticipating and resolving potential conflicts.
• Oversee and prioritize email communications by drafting responses, managing inboxes, and acting as a liaison between clients and internal or external contacts.
• Provide administrative assistance including preparation of documents, presentations, and reports, handling data entry, organizing files, and tracking project tasks.
• Arrange travel logistics by researching and booking flights, lodging, and transportation, creating detailed itineraries, and managing changes, as well as coordinating meetings and events both virtual and in-person.
• Support daily business operations by conducting research, compiling information, and identifying opportunities to improve efficiency and processes.

Required Skills and Qualifications

• Exceptionally organized with strong time management abilities.
• Excellent verbal and written communication skills with attention to detail and precision.
• Capable of managing multiple clients and meeting deadlines effectively.
• Proactive, resourceful, and solution-oriented mindset.
• Ability to successfully work independently in a remote setting.
• Associates or Bachelor’s degree in Business Administration or related field, or equivalent experience.
• Two to four or more years of experience in roles such as Executive Assistant or Administrative Assistant, ideally supporting multiple clients or executives.
• Typing proficiency of at least 50 words per minute with accuracy.
• Familiarity with productivity and communication tools such as Google Workspace, Microsoft Office, calendar systems (Google Calendar, Outlook), project management applications (Asana, Trello, ClickUp, Zoho, Salesforce), and communication platforms (Slack, Zoom, Teams).
• Reliable access to high-speed internet, computer, and phone.
• Ability to maintain confidentiality and professional conduct.
• Available during business hours in the PST or EST time zones, Monday through Friday, or as otherwise agreed individually with clients.

Preferred Qualifications

• Bilingual abilities in English paired with French and/or Spanish.
• Prior experience supporting executives, entrepreneurs, or owners of small businesses.

Compensation and Work Terms

This position is an independent contractor role where pay is a percentage of the client’s monthly plans, with typical earnings ranging between $1,500 and $3,800 monthly depending on clients served.

Important Notice About Recruitment Scams

Zirtual prioritizes secure and transparent recruitment processes. Beware of fraudulent schemes impersonating our representatives; Zirtual will never solicit payments or personal financial details during hiring, will not provide equipment, and legitimate communications only come from @zirtual.com email addresses. If you receive suspicious contacts, do not respond and report immediately to support@zirtual.com.