Events Coordinator

About IC

IC is a distinguished Forex CFD provider delivering advanced trading solutions for active day traders, scalpers, and newcomers to the forex arena. The company grants clients access to state-of-the-art trading platforms, low latency connectivity, and superior liquidity. IC is transforming online forex trading by providing pricing typically reserved for investment banks and high net worth individuals. The management team possesses extensive experience in Forex, CFD, and Equity markets across Asia, Europe, and North America, allowing IC to select optimal technology and premium pricing providers.

Position Overview

We are currently looking for an organised, proactive Events Coordinator to aid in the planning and execution of international events, exhibitions, sponsorship activations, and client hospitality programs. The role suits an individual who excels in detail orientation, can juggle multiple projects in a fast-paced setting, and ensures flawless event delivery to the highest standards.

Key Responsibilities

• Create event proposals including vendor/venue comparisons, cost analyses, and recommended options based on capacity needs.
• Manage the planning and execution of global events such as exhibitions, conferences, sponsorship activations, client hospitality, and internal functions.
• Develop and oversee comprehensive event timelines, project plans, and operational checklists to guarantee event success.
• Serve as liaison with venues, suppliers, production agencies, freight companies, and event organizers to coordinate logistics.
• Arrange travel, accommodation, visas, and transport for staff and guests involved in events.
• Handle event registrations, attendee records, supplier documentation, and scheduling.
• Oversee production and delivery of exhibition booths, branding materials, signage, promotional merchandise, and collateral.
• Monitor event budgets, issue purchase orders, process invoices, and assist with budget reconciliation.
• Collaborate with internal marketing teams, regional offices, and external partners to ensure deadlines and event requirements are fulfilled.
• Provide on-site support including setup, execution, problem resolution, and pack-down.
• Maintain a well-organized inventory of event assets including promotional merchandise and marketing materials.
• Generate post-event reports encompassing attendance figures, lead generation outcomes, budget summaries, and lessons learned.
• Identify areas to enhance event operations, supplier relationships, and efficiency.

Candidate Requirements

• Between 2 and 4 years of experience in event coordination, marketing, hospitality, or a related field.
• Demonstrated experience managing exhibitions, conferences, corporate events, or sponsorship activities.
• Strong organizational and project management abilities capable of handling multiple concurrent events.
• Excellent communication and stakeholder engagement skills.
• Proven experience working with external vendors, venues, and suppliers.
• Keen attention to detail with resilience under pressure to meet deadlines.
• Proficiency in Microsoft Office suite (Excel, PowerPoint, Word) and project management platforms such as Asana, JIRA, or their equivalents.
• Familiarity with budget tracking and invoice handling is advantageous.
• Willingness to undertake international travel when necessary.

Benefits Provided by IC

• Opportunity to coordinate world-class global events and branding initiatives for a leading international financial services company.
• Exposure to prestigious sponsorships, exhibitions, conferences, and client hospitality events worldwide.
• A collaborative and dynamic environment working alongside regional and global teams.