Administrative Specialist

Overview

JETOUR Australia is hiring an Administrative Specialist for its Sydney office in Macquarie Park. This role is intended for foreign professionals who are already based in China and can contribute an international outlook, cross-cultural understanding, and enthusiasm for the automotive sector.

Office Management

• Take charge of day-to-day office operations, including lease coordination, property upkeep, cleaning services, security arrangements, and ordering office consumables to keep the workplace safe and organised.
• Greet visiting clients and manage logistics such as meeting room reservations, vehicle coordination, and travel planning, including flights, accommodation, and car rentals.

Administrative Support

• Support HR with onboarding for new hires by arranging desks, email access, entry cards, and required equipment.
• Manage incoming mail and courier handling, maintain document records, and carry out an initial review of standard expense claims.
• Plan and coordinate internal events such as annual gatherings, team-building activities, and festive celebrations, while also contributing to employee wellbeing initiatives.

Compliance and Supplier Management

• Oversee basic upkeep of office equipment and coordinate elementary IT support with the IT specialist.
• Manage local administrative vendor relationships and contracts for services such as printing, drinking water, and cleaning.
• Assist Finance with filing invoices and contracts, and help keep administrative budget tracking records up to date.

Qualifications

The ideal candidate should have at least 2 years of experience in an administrative or similar position. Experience with a locally registered Australian company will be considered an advantage.

Applicants should understand Australian office purchasing processes, supplier communication, and basic finance workflows such as raising purchase orders and handling expense reimbursements. The role also calls for someone who is careful, proactive, and able to manage several responsibilities at once.

Additional Information

Location: Macquarie Park, Sydney, New South Wales.

This is a full-time, onsite position.