- 经验
- 任何
- 薪水
- —
- 职位空缺
- 1
- 发布
- 3小时前
- 工作模式
- 在家办公
- 恢复
- 需要申请
职位描述
About the Role
We are looking for a meticulous Administrative Data Entry File Clerk to enhance our business operations by efficiently managing records in a fully remote setting. This position requires a strong dedication to accurate data entry, organization, and independent work to support our team's productivity.
Primary Responsibilities
- Receive files from multiple sources including shared inboxes, portals, internal ticketing tools, and cloud storage.
- Verify document types, ensure the presence of required fields, signatures, and attachments.
- Index files by applying standard metadata such as client/project identification, date, document category, version, and region.
- Organize documents using standardized naming conventions and folder structures.
- Convert file formats when necessary, including PDF merging/splitting, image-to-PDF conversion, compression, and version labeling.
- Maintain controlled document libraries distinguishing final, draft, and archived versions, with proper retention tags.
- Conduct daily quality control spot checks to detect duplicates, misplaced files, missing pages, or unreadable scans.
- Flag any irregularities and direct them to the responsible parties with detailed notes.
- Keep error logs updated and actively contribute to process improvements that minimize rework.
- Handle sensitive records with strict confidentiality and access restrictions in compliance with retention schedules, legal holds, and archival policies.
- Assist in audit procedures by promptly retrieving records and documenting custody steps.
- Collaborate with various teams such as HR, Finance, Operations, Legal, and Customer Service to clarify file requirements and share processing status, including backlog and turnaround metrics.
Tools Utilized
- Cloud platforms like Google Drive, SharePoint, Dropbox.
- Document management software such as Adobe Acrobat or equivalents.
- Spreadsheets, ticketing systems like Jira, Asana, ServiceNow.
- E-signature platforms and standard office productivity applications.
Success Metrics
- Accuracy rate in file indexing and metadata application.
- Turnaround duration from file receipt to proper filing.
- Management of backlog and daily processing volume.
- Audit retrieval efficiency and documentation accuracy.
- Compliance with access controls and retention tagging policies.
Qualification and Skills
- Prior experience in records management, administrative support, clerical tasks, or document control is advantageous.
- Exceptional attention to detail with adherence to naming and filing standards.
- Ability to manage confidential data securely and follow strict operational procedures.
- Basic proficiency with computers including file systems, spreadsheets, PDF handling, and collaboration tools.