Administrative Assistant

About the Company and Role

IIQAF Group, operating within the healthcare sector in Dubai, UAE, is looking for a methodical and self-motivated Administrative Assistant to bolster its healthcare division through efficient office and administrative support.

Primary Duties

• Deliver extensive administrative assistance to healthcare managers and departmental teams.
• Handle office communications including correspondence, emails, phone calls, and internal messaging.
• Organize and manage scheduling of appointments, meetings, and calendars within departments.
• Keep patient records, administrative files, and sensitive documents properly filed and up to date.
• Draft reports, letters, presentations, and take meeting minutes accurately.
• Perform precise data entry and maintain healthcare-related databases.
• Liaise effectively with medical staff such as doctors and nurses, along with administrative personnel and external vendors.
• Monitor office inventory and facilitate procurement processes.
• Assist in patient registration, appointment bookings, and front desk tasks as needed.
• Adhere to hospital policies, procedures, and ensure confidentiality standards are upheld.

Candidate Requirements

• A Bachelor's degree or Diploma in Business Administration, Healthcare Administration, Office Management, or a similar discipline.
• Prior experience in hospitals, clinics, medical centers, or other healthcare establishments is desirable.
• Competency with Microsoft Office suite and office management software.
• Excellent organizational capabilities with the ability to multitask and manage time efficiently.
• Strong written and verbal communication aptitude.
• High professionalism and attention to accuracy.
• Familiarity with UAE healthcare administration standards is a plus.

Compensation and Work Details

The position offers a monthly salary ranging between AED 5,500 and AED 6,500. This is a full-time, on-site role located in Dubai, United Arab Emirates.