Administrative Assistant II - Remote

About the Organization

Seattle Children's Research Institute is a nationally recognized pediatric research center focused on improving the health and lives of children through innovative studies, clinical support, and education. The organization is known for its commitment to excellence, equity, collaboration, and discovery, and it brings together teams from different disciplines to advance research that leads to better care and outcomes. As a Magnet-designated institution, it promotes a supportive, inclusive workplace and places strong emphasis on community service and health equity.

Role Overview

This part-time Clinical Research Coordinator opportunity is suited to someone who can support pediatric research operations in a flexible, collaborative setting. The role is structured for 20 hours per week and combines remote/hybrid work with a variety of administrative, logistical, and coordination duties. The coordinator will help keep multi-site studies running smoothly by supporting communication, scheduling, documentation, data handling, and participant coordination. The position is centered on accuracy, initiative, confidentiality, and the ability to work both independently and with research teams. Health benefits are not included.

Key Responsibilities

• Offer daily administrative and coordination support to study teams.
• Help ensure research tasks and study activities are completed on time.
• Arrange meetings, create agendas, and record meeting notes.
• Oversee complex calendars, travel planning, and reimbursement submissions.
• Coordinate participant study visits and assist with participant communication.
• Support study documentation through data entry, extraction, and reporting.
• Apply CPI methods to help maintain consistency and quality in workflows.
• Organize and maintain both digital and physical research filing systems.
• Deliver responsive and professional service to internal teams and visitors.
• Review, proofread, and refine research documents for clarity and correctness.
• Work with colleagues to resolve issues and improve operational processes.
• Track workload and priorities to meet deadlines and project milestones.

Qualifications

• A high school diploma or equivalent is required.
• At least 1 year of related experience in customer service and/or office management is required.
• Experience in a healthcare or medical office setting is preferred.
• Strong command of Microsoft Office tools, including Outlook, Word, Excel, PowerPoint, and Visio.
• Clear written and verbal communication abilities.
• Strong organizational skills and a professional interpersonal approach.
• Ability to handle confidential information with care and discretion.
• Comfort managing multiple priorities and shifting tasks efficiently.
• Understanding of patient confidentiality and human-subjects protection standards.
• Capacity to work both independently and as part of a team.
• Flexibility to communicate and learn in different styles as needed.

Compensation and Benefits

The hourly pay range for this role is between $23.15 and $34.73.

• Opportunity to contribute to a respected mission-driven institution.
• Meaningful work that supports pediatric research and child health.
• A collaborative and inclusive workplace culture.
• Room for professional development and internal growth.
• A diverse, supportive environment committed to equity and excellence.
• Flexible scheduling that supports work-life balance.

Equal Opportunity

The employer is committed to equal opportunity in hiring and maintaining a workplace that values diversity, inclusion, and equity. Qualified candidates are considered without regard to race, religion, color, national origin, gender, pregnancy or related medical conditions, sexual orientation, gender identity or expression, age, veteran status, disability, or any other protected status. A diverse workforce is viewed as essential to serving the community and advancing the organization’s mission.