Administrative Assistant - Global Category Team (Vodka and Tequila)

Overview

We are seeking a reliable, proactive, and confidential Personal Assistant to support the senior leadership team within the Vodka and Tequila Global Category Team. Located at 3 World Trade Center in New York, NY, this role requires providing critical administrative and coordination support to three Level 2 leaders and one senior leader, helping optimize time management and prioritization in alignment with Diageo’s key objectives.

Key Responsibilities

• Facilitate efficient management of leadership schedules by coordinating complex diaries and prioritizing engagements to protect focus time and ensure meetings are purposeful and actionable.
• Organize and manage logistics for high-profile meetings, including virtual and in-person gatherings, leadership forums, conferences, travel arrangements, visa processing, accommodations, catering, and visitor coordination.
• Maintain precise administrative processes, including handling purchase orders, invoices, expense reports, and Concur entries; organize and manage documentation and pre-meeting materials; provide rapid, discreet support for urgent leadership requests.

Required Skills and Experience

• Proven success in providing personal or team assistant support at a senior leadership level, demonstrating strong organizational and multitasking abilities.
• Highly skilled in Microsoft Office suite including Teams, Co-Pilot, Word, Excel, and PowerPoint, with robust digital literacy and familiarity with virtual meeting platforms.
• Experience with enterprise systems such as Workday is beneficial.
• Previous experience supporting teams across multiple geographies is an advantage.

Attributes and Competencies

• Strong proactive planning and prioritization skills to effectively manage dynamic workloads and make sound judgments under pressure.
• Excellent interpersonal abilities to cultivate trusted relationships with senior executives, directors, and colleagues, maintaining professionalism with confidential information.
• Commitment to operational excellence, digital proficiency, compliance, and continuous improvement of support processes.

Compensation and Benefits

The salary range for this role is $64,688 to $107,813 annually. We offer flexibility to support wellbeing and work-life balance from day one, alongside a comprehensive rewards and benefits package. Our inclusive culture celebrates diversity across numerous dimensions and emphasizes belonging and respect in the workplace.

Additional Information

Applicants requiring reasonable adjustments should specify their needs during the application process.

This is a regular, full-time, onsite position located primarily at 3 World Trade Center, New York.