Accounts Executive

About the Role

Subira Desserts Private Limited is hiring an Accounts Executive to efficiently handle daily billing, inventory monitoring, and maintain accurate stock and accounting data. This role supports seamless coordination between the accounts department and warehouse/store operations while ensuring precision in data management.

Key Responsibilities

• Enter daily purchase and sales bills/invoices into the system promptly and accurately.
• Maintain a comprehensive tracker for all bills received, entered, and pending to prevent duplication or omission.
• Verify bill details such as vendor, amount, quantity, and tax by cross-checking with physical or scanned documents; report any discrepancies to the accounts team.
• Keep real-time inventory records synced with physical stock, reconcile periodically, and highlight any shortages or excess.
• Document received stock against purchase orders and invoices while confirming quantity and quality as per delivery challans.
• Update stock-in records in the system on the same day goods are received.
• Manage stock-out entries by logging dispatched stock against sales orders, transfers, or internal requisitions, ensuring consistency with approved documentation.
• Maintain daily logs of stock movements and support accounting activities such as basic debit/credit entries and month-end reconciliation.
• Generate and update daily and weekly MIS reports reflecting bill and stock statuses, and share findings with management.

Required Skills and Qualifications

• Basic knowledge of accounting concepts including purchase/sales entries and GST components.
• Proficiency in Excel at a basic to intermediate level, familiar with functions like VLOOKUP, filters, and pivot tables.
• Experience or familiarity with accounting/ERP software such as Zoho Books or Tally is advantageous.
• Strong attention to detail and commitment to data accuracy.
• Effective organizational and time management abilities.
• Graduate degree with preference for a commerce background.
• Experience range: 0 to 2 years in similar roles; fresh graduates with sound accounting and Excel skills are encouraged to apply.

Additional Information

Reports to the Accounts Manager or Operations Manager and works closely within Accounts and Operations departments to ensure efficient process flow.