Accounts Assistant

Job Overview

We are seeking an Accounts Assistant to join SkinLab The Medical Spa located in Singapore. This role involves processing supplier invoices, assisting with payments and claims, reconciling daily transactions, preparing financial reports, and providing administrative support. Additional duties include stock reconciliation and handling various accounting-related tasks.

Key Responsibilities

• Work closely with procurement staff to confirm the accuracy of orders and purchasing activities.
• Record supplier invoices accurately in the accounting system.
• Ensure prompt payment processing to suppliers.
• Assist staff and management with claim handling.
• Match received payments (cash, bank transfers, PayNow, credit cards, e-wallets) against daily sales invoices.
• Prepare basic and ad-hoc financial reports.
• Maintain and organize both physical and digital documents including card settlement slips, delivery orders, and invoices.
• Manage incoming and outgoing mail efficiently.
• Verify stock-in and inter-outlet stock transfer transactions, reconcile POS system stock-outs with inventory lists, and investigate any discrepancies.
• Perform other duties as assigned.

Required Skills and Qualifications

• Foundational understanding of accounting principles.
• Experience with accounting software such as QuickBooks or Xero as well as proficiency in Microsoft Excel.
• Exceptional organizational skills and ability to manage multiple tasks simultaneously.
• Strong attention to detail and accuracy in work.
• Effective communication capabilities.
• Good time management and dependability.