Accounting Assistant

About Helical Pile Solutions Ltd.

Helical Pile Solutions, a specialist in deep foundation contracting with over 30 years of industry expertise, has recently become part of Java Holdings Ltd. Java's team brings over 50 years of experience in executing major electrical infrastructure projects across Canada.

Position Overview

We are currently seeking an Accounting Assistant to join our expanding team located in Nisku, Alberta. Reporting directly to the Controller, this role focuses on monitoring and reporting credit card transactions for multiple entities, managing payroll time entry, and generating accounts receivable invoices. Additional support in other accounting functions may also be required.

Key Responsibilities

• Retrieve and consolidate credit card transactions via the online platform
• Collect and confirm receipts from all card users
• Assign appropriate codes and prepare reports for system posting
• Create pivot tables to facilitate data uploads
• Reconcile credit card transactions with statements
• Address inquiries and resolve issues raised by cardholders
• Gather timesheets and secure necessary approvals
• Follow up on outstanding timesheets to ensure completeness
• Input labor and equipment hours into the payroll system
• Calculate statutory holiday pay as applicable
• Generate reports for managerial review and approval
• Create Labour Entry Messages (LEMs) from timesheet data
• Produce accounts receivable invoices from LEMs and secure requisite approvals
• Establish job folders and coordinate setup for new projects

Qualifications and Skills

• Completion of high school diploma; additional post-secondary education is preferred
• Between 2 to 5 years of experience in dynamic, fast-paced environments
• Familiarity with job costing processes is an advantage
• Strong numerical aptitude
• Proficient in Microsoft Excel, particularly in creating and manipulating pivot tables
• Excellent prioritization and time management skills to meet deadlines
• Exceptional organizational abilities and meticulous attention to detail
• Strong work ethic coupled with a positive and professional attitude
• Capable of working independently as well as collaboratively across all organizational levels
• Effective verbal and written communication skills

Working Conditions

• Office setting with on-site presence required
• Extended periods of computer screen work
• Reliable personal transportation needed

Employee Benefits

• Comprehensive Extended Healthcare Plan including Medical, Disability, Dental, and Vision coverage
• Group Registered Retirement Savings Plan (RRSP)
• Group Life Insurance encompassing Accidental Death & Dismemberment (AD&D) and Critical Illness coverage
• Access to training and professional development opportunities
• Employee Assistance Program offering counseling services