Warehouse & Logistics Administrator

Role overview

This position is part of the operations function and combines warehouse administration, logistics coordination, and support for digital stock systems. The right person will be comfortable checking inventory records, resolving ERP mismatches, and keeping freight movements on track.

Inventory and system administration

• Take ownership of stock integrity by identifying ERP inventory mismatches and correcting them.
• Record purchase order receipts accurately and without delay.
• Make sure physical stock counts are updated in the system as soon as possible.
• Raise and maintain purchase orders for shipping, rework, and inventory adjustments.
• Create manual shipments when standard workflows are not suitable.

Logistics and reporting

• Coordinate freight pickups with several transport providers.
• Monitor shipping spend and keep records up to date.
• Support preparation of the monthly shipping cost report.
• Prepare commercial invoices for orders processed outside the system.
• Work out freight estimates for the sales team.
• Organise collection and cleaning of event materials.

Customer support and compliance

• Keep shared inboxes monitored and respond to delivery questions, carrier problems, and order-related enquiries.
• Serve as the first contact for logistics-related issues.
• Look into customs rules for international shipments.
• Guide internal teams on DDP availability and shipping compliance requirements.
• Provide help across teams during busy periods.

Candidate profile

The employer is seeking someone with prior experience in warehouse or logistics work, good spreadsheet capability, and the ability to handle several priorities independently. Clear communication, strong organisation, and ease working with different departments are important. Experience with ERP platforms is helpful.

Additional information

The role is based in Swords, County Dublin, Ireland and is a full-time onsite position.

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