Remote Virtual Executive Assistant

About the Role

Zirtual is dedicated to providing a balanced work-life environment and offers clients highly experienced remote assistants who support both personal and professional tasks. As a Remote Virtual Executive Assistant, you will be a crucial part of the team, acting as the main contact for assigned clients. While working independently, you'll receive ongoing support from an Account Supervisor who helps with client relations, plan management, quality assurance, and guidance.

Key Responsibilities

• Manage complex calendars and appointments, including scheduling meetings and events across different time zones while anticipating and resolving scheduling conflicts.
• Oversee inbox management by drafting and responding to emails, prioritizing communications, and serving as a liaison between clients and internal or external contacts.
• Provide administrative assistance, including preparing documents, presentations, reports, handling data entry, organizing files, maintaining records, and coordinating projects.
• Organize travel and event plans, researching and booking flights, hotels, transportation; creating detailed itineraries and managing travel changes; coordinating virtual and in-person meetings or events.
• Support daily business operations by conducting research, compiling information, tracking tasks, and identifying opportunities to improve workflows and efficiency.
• Maintain detailed client profiles, send weekly usage reports, and respond to communications within a two-hour window during agreed business hours.

Qualifications and Skills

• Strong organization and exceptional time management abilities.
• Excellent written and verbal communication skills with a keen eye for detail and accuracy.
• Capability to manage multiple clients and tight deadlines efficiently.
• A proactive, resourceful, and solution-oriented approach with the ability to work independently in a remote setup.
• Preferred bilingual capabilities in English with French and/or Spanish.
• Experience supporting executives, entrepreneurs, or small business owners is favorable.
• Associate's or Bachelor's degree in Business Administration or a related field, or equivalent experience.
• Minimum 2 to 4 years of experience as an Executive or Administrative Assistant, preferably supporting multiple clients or executives.
• Typing speed of at least 50 words per minute with accuracy.
• Proficiency with Google Workspace and/or Microsoft Office; calendar tools such as Google Calendar or Outlook; project management and CRM software including Asana, Trello, ClickUp, Zoho, or Salesforce; and communication platforms like Slack, Zoom, or Teams.

Work Requirements

• Must have reliable high-speed internet, a computer, and a phone.
• Ability to maintain client confidentiality and uphold professionalism at all times.
• Availability during agreed business hours (typically PST or EST, Monday through Friday).
• This position is an independent contractor opportunity available only to individuals residing within the United States or Canada.

Compensation

The role is a contractor position with earnings based on a percentage of client monthly plans. Average monthly compensation ranges from $1,500 to $3,800 depending on the client mix.

Important Notice on Recruitment Integrity

Zirtual prioritizes candidate security and warns against recruitment scams. The company does not ask for payments or personal financial information during hiring, does not provide equipment or ask candidates to pay for anything. Legitimate communication will always come from an @zirtual.com email address. Any suspicious contact should be reported immediately to the company's support email.