Real Estate Administrator

Position Overview

Landwell Properties is inviting applications for the role of Real Estate Administrator based in Dubai, UAE. This full-time, onsite position involves managing administrative functions that support leasing, sales, and property management activities.

Key Responsibilities

• Draft and prepare tenancy contracts, addendums, leasing offers, payment plans, invoices, receipts, and related documents.
• Oversee Ejari registration processes, including renewals and cancellations, while maintaining all related paperwork.
• Coordinate applications and management of Trakheesi permits necessary for property advertisements.
• Manage and update property listings on platforms such as Property Finder, Bayut, and Dubizzle, ensuring accuracy and compliance.
• Maintain detailed and up-to-date records for properties, landlords, tenants, and clients within the CRM system.
• Arrange and facilitate property viewings, handovers, lease renewals, and move-in/move-out activities.
• Track tenancy expiration dates, post-dated cheques, outstanding payments, and document renewal statuses.
• Prepare property advertisements with precise and regulatory-compliant listing details.
• Collaborate with landlords, tenants, agents, developers, government bodies, and service providers.
• Manage email communication, client inquiries, phone calls, filing duties, and general administrative tasks.
• Assist the sales and leasing teams with daily operational needs.
• Ensure confidentiality and organize records systematically to maintain updated information at all times.

Candidate Profile

• Possess a bachelor’s degree or diploma in Business Administration, Real Estate, or closely related disciplines.
• Have 2 to 3 years of experience in real estate administration within the UAE market.
• Demonstrate solid understanding of Dubai real estate leasing and sales protocols.
• Be familiar with Ejari, Trakheesi, DLD/RERA regulations, and property listing portals.
• Experience handling tenancy agreements including Form A, Form B, Form F, MOUs, and related supporting documents.
• Proficient in Microsoft Office suite and real estate customer relationship management (CRM) software.
• Excellent English communication skills, both written and oral.
• Exhibit strong organizational abilities, meticulous attention to detail, and the capability to handle multiple responsibilities efficiently.
• Show professionalism, reliability, and independence in work approach.
• Immediate availability is considered a plus.

What Landwell Properties Offers

• A professional and team-oriented workplace fostering collaboration.
• Opportunities for career progression.
• Exposure to various real estate sectors including residential, commercial, property management, and investments.
• Salary commensurate with qualifications and experience.
• Employment benefits aligned with UAE Labour Law requirements.

Application Process

Applicants should forward a current CV referencing "Real Estate Administrator Application – [Your Name]" to the email provided, including details on current and expected salary, notice period, visa status, and earliest possible start date. Only shortlisted candidates will receive further communication.