Project Coordinator

About ProPharma

ProPharma has spent the last 25 years enhancing patient health and wellness by offering expert guidance to biotechnology, medical device, and pharmaceutical companies of all sizes. We empower our clients to advance scientific innovations and bring new therapies to market through our advise-build-operate model, covering the entire product lifecycle. With specialized knowledge in regulatory sciences, clinical research, quality and compliance, pharmacovigilance, medical information, and R&D technology, ProPharma delivers comprehensive, customizable consulting services that streamline and de-risk crucial drug and device projects.

Role Overview

The Project Coordinator will assist project managers by contributing to the planning, execution, and oversight of projects, ensuring timely delivery within the intended scope and budget.

Key Responsibilities

• Assist in crafting project plans detailing timelines, budgets, and resource needs.
• Organize project activities such as coordinating meetings, setting agendas, and documenting minutes.
• Monitor project progress and communicate updates to stakeholders regularly.
• Identify and escalate risks and issues to the project management team when necessary.
• Prepare a variety of project documentation, including status reports, risk assessments, and issue logs.
• Support budget preparation and keep track of project expenses.
• Contribute to project proposal development covering scope, scheduling, and financial aspects.
• Maintain project documentation as per company standards.
• Help create and update project management tools and templates.
• Provide general administrative assistance to project management as required.
• Perform other related duties as assigned.

Required Skills and Competencies

• Excellent organizational and time management abilities capable of prioritizing tasks and meeting deadlines.
• Strong communication and interpersonal skills supporting effective teamwork.
• Keen attention to detail with problem identification and resolution capabilities.
• Quick adaptability to learning new software and tools.
• Working knowledge of project management methodologies, tools, and best practices.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.

Education and Experience

• Undergraduate degree in business administration, project management, or a related discipline.
• Minimum of two years’ experience in project coordination, ideally within the life sciences sector.

Diversity and Work Arrangement

ProPharma fosters an inclusive workplace where diversity is valued and employees are encouraged to express their authentic selves. We emphasize equity and provide a supportive environment that promotes innovation, collaboration, and entrepreneurship. We are an Equal Opportunity Employer committed to fairness and empowerment for all team members.

We respect remote work arrangements but also appreciate the benefits of face-to-face interaction. Candidates living close to any of our offices are encouraged to adopt a hybrid work model, balancing remote and onsite work as agreed with their managers. Location will not unfairly impact hiring decisions.

Recruitment Process Policy

All candidate applications at ProPharma are reviewed personally by our recruitment team without the use of automated screening tools. Every applicant will receive a thoughtful outcome regarding their application.

Additional Information

ProPharma Group does not entertain unsolicited resumes from recruitment agencies or third parties. Please refrain from making phone calls or sending emails related to this job posting.