Program Coordinator

Role overview

VARITE is seeking an experienced Program Coordinator for a hybrid role based in San Jose, California. This position supports a client’s global wellbeing and benefits initiatives by coordinating year-round events, activities, and related communications.

About the client

The end client is a U.S.-based software company known for products spanning web design, image editing, vector graphics, video and audio production, mobile app development, print layout, and animation tools.

About VARITE

VARITE, founded in 2000, is a recognized minority business enterprise that delivers consulting and staffing solutions to Fortune 1000 companies and government organizations. With more than 850 consultants worldwide, the company provides scientific, engineering, technical, and non-technical talent and staffing services.

Key responsibilities

• Plan and coordinate events and activities throughout the year that align with the global wellbeing and benefits agenda.
• Work closely with internal partners such as GWS, Events, Talent Development, Site Councils, Legal, D&I, Safety and Security, and the Employee Resource Center.
• Gather and review data to spot program opportunities, assess impact, and define measurable performance benchmarks.
• Keep all program materials current, including both internal and external collateral.
• Handle escalations and respond to policy-interpretation requests from vendors and internal client-facing teams.
• Collect content and inputs for quarterly toolkits supporting U.S. and global teams.
• Coordinate with Employee Communications and external communication consultants to deliver program-related employee messaging.

Required skills and experience

• Proven experience taking projects from initial concept through execution.
• Strong project coordination, issue resolution, and detail-oriented working style.
• Ability to stay productive in uncertain situations and work independently.
• Skilled at managing several priorities, projects, and deadlines at the same time.
• Excellent organization and time management abilities in a fast-moving environment.
• Strong interpersonal presence with the ability to influence decisions.
• Comfortable collaborating across global time zones through email and video meetings.
• Clear verbal, written, and presentation communication skills.
• Working knowledge of HR systems, preferably Workday and ServiceNow, plus case management tracking tools.
• Advanced MS Office capability, especially Excel and PowerPoint.

Education and experience

A bachelor’s degree is preferred, or equivalent evidence of exceptional capability. The role requires 5+ years of experience managing communications, engagement, and onsite event activities.

Compensation and contract details

This is a 12-month contract assignment with a possible extension. The pay range is $50.00 to $56.33 per hour on W2.

Benefits

• Medical, dental, and vision insurance.
• Access to a company-sponsored retirement savings plan.
• Legal service plans that provide attorney advice and representation.

Additional information

Eligible employees may receive the benefits listed above. VARITE also mentions an employee referral bonus opportunity if a referred candidate is hired. The company states that it is an equal opportunity employer and considers all qualified applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.