Personal Assistant to CEO (Fluent French & Arabic) - FMCG Sector, Jeddah

Role Overview

A rapidly expanding FMCG firm based in Jeddah seeks a highly capable Personal Assistant / Executive Assistant to support its CEO. This pivotal role demands a trusted, energetic individual proficient in managing the CEO’s schedule and priorities across various markets, requiring regular international travel.

Key Responsibilities

• Manage complex diaries with multiple timezone scheduling, prioritizing engagements, and acting as a gatekeeper.
• Coordinate international travel arrangements including itineraries, visa processes, flights, accommodations, ground transportation, and adapt to last-minute changes.
• Oversee inbox management and executive correspondence by drafting emails, filtering communications, escalating as needed, and ensuring timely follow-up.
• Prepare meeting materials such as agendas, briefing notes, presentations, board documentation, minutes, and track action items.
• Maintain effective stakeholder relationships with senior leadership, suppliers, distributors, partners, government entities, and third parties as applicable.
• Handle sensitive information, contracts, and strategic discussions with utmost confidentiality and discretion.
• Support CEO-led projects focusing on market growth, product launches, commercial goals, and cross-functional coordination.
• Organize events and visits including VIP meetings, leadership retreats, and hosting international guests.
• Drive operational excellence by enhancing processes, implementing systems and templates, and ensuring proactive execution.

Candidate Requirements

• Fluency in French and Arabic (both spoken and written) is mandatory.
• Strong proficiency in English is preferred, ideally with prior international exposure.
• Demonstrable experience as a PA/EA supporting CEOs, C-suite executives, or General Managers within fast-paced, high-growth sectors like FMCG, retail, distribution, or consumer goods.
• Exemplary organizational skills, meticulous attention to detail, and effective time management capabilities.
• Excellent communication skills combined with executive presence and confidence in engaging senior stakeholders.
• Highly proactive and solution-oriented, capable of managing pressure and shifting priorities smoothly.
• Willingness to travel internationally as required and flexible work hours when business demands.

Additional Preferred Qualifications

• Experience with board support, governance, and investor or partner meetings.
• Experience across multiple markets such as GCC, Europe, and Africa.
• Advanced competency in PowerPoint or Google Slides, Excel, reporting, and preparing briefing materials.
• Familiarity with tools including Outlook or Google Calendar, Teams or Zoom, CRM and administrative platforms, and travel booking systems.
• Exposure to supporting commercial teams, sales leaders, or supply chain functions.

Other Details

• Location: Jeddah, Saudi Arabia
• Requirement: Regular international travel