Personal Assistant - Office

Overview

This role is for an office-based personal assistant with Accurate Indigenous Managers & Advisors in Winnipeg, Manitoba. The position supports day-to-day administrative coordination and communication across the team.

Language

English is required for this position.

Education

A secondary school graduation certificate is required, or an equivalent combination of education and experience may be accepted.

Experience

Applicants should have 2 years to less than 3 years of relevant experience.

Work Location

This is an on-site position. Work must be completed at the physical workplace, and remote work is not available.

Responsibilities

• Keep information moving smoothly within the team and ensure communication is organized.
• Sort, open, and distribute incoming mail and related materials.
• Prepare minutes for meetings, seminars, and conferences.
• Arrange and confirm appointments and schedules.
• Handle phone calls, take messages, and route calls as needed.
• Respond to electronic inquiries in a timely manner.
• Gather data, figures, and other reference information.
• Order office supplies and track stock levels.
• Coordinate travel plans, itineraries, and reservations.
• Welcome visitors and direct them to the right contact or service area.
• Type, review, and proofread correspondence, forms, and other documents.
• Carry out data entry tasks accurately.
• Provide customer service support.

Employment Equity and Support

The employer states that equal opportunity practices are promoted for all applicants, including people who identify with the following groups:

• Persons with disabilities: accessible and inclusive hiring practices are used to accommodate applicants with disabilities.
• Newcomers and refugees: support is offered for social and labour market integration, including help with community resources, language training, skills training, and foreign credential recognition.
• Youth: on-the-job training is available, along with mentorship, coaching, and networking opportunities.
• Indigenous people: the employer takes part in a government or community initiative that supports Indigenous people, provides mentorship/coaching/networking for Indigenous workers, builds relationships with Indigenous communities and businesses, offers cultural competency or awareness training to staff, and helps connect Indigenous workers with Elders for guidance and support.
• Mature workers: hiring practices are intended to discourage age discrimination, and workspace accommodations such as adjustable desks, chairs, and accessible parking may be provided.
• Visible minorities: hiring policies are intended to reduce discrimination, including measures such as anonymizing the hiring process.