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About Hermes Landscaping

Hermes Landscaping is a highly regarded, nationally acknowledged company with over 60 years of service experience in the Kansas City metropolitan area. The company specializes in commercial construction, landscape maintenance, snow and ice management, and residential design-build services.

Position Overview

We are looking to hire a seasoned Office Manager to support our organization as a vital administrative and accounting resource. This integral role involves overseeing customer billing, financial operations, reporting, customer service, and the smooth functioning of daily office activities. The Office Manager will coordinate across departments, customers, vendors, and management to enhance efficiency, ensure accuracy, and deliver superior service.

Key Responsibilities

Manage all accounts receivable and payable tasks.
Handle customer invoicing, billing, collections, and contract management.
Support job cost tracking, financial reporting, and record keeping.
Maintain precise data entry and preserve thorough accounting documentation.
Use Excel and other software tools to analyze and control financial and operational data.
Organize daily administrative workflows and office operations.
Maintain customer, job, contract, and billing databases.
Prepare reports related to operations, finance, and management.
Assist departmental managers with special assignments and administrative projects.
Contribute to process improvements and promote efficient work procedures.
Act as primary liaison between customers, vendors, and internal teams.
Address and resolve customer issues professionally and promptly.
Foster positive client and team interactions.
Ensure timely and clear communications within and across departments.
Coordinate administrative functions and prioritize multiple concurrent projects.
Maintain exceptional attention to detail and uphold accountability standards.
Support a collaborative and positive team environment.

Candidate Profile

The ideal candidate is highly organized, detail-focused, and comfortable combining accounting duties with office administration. Potential candidates may include experienced Office Managers with accounting or bookkeeping skills, Accounting Coordinators seeking operational responsibilities, or Administrative professionals with financial acumen.

Qualifications and Experience

Preferably 5 or more years of experience in office management, bookkeeping, accounting, or administrative leadership roles.
Proficient in accounts receivable, accounts payable, invoicing, collections, and financial reporting.
Advanced skills in Microsoft Excel and Microsoft Office applications.
Familiarity with job costing, contract management, and financial report preparation is advantageous.
Strong communication and customer service capabilities.
Excellent organizational skills, adept at managing multiple priorities simultaneously.
A degree in accounting, business, or a related field is preferred but not mandatory with substantial relevant experience.

Company Values and Culture

Hermes Landscaping operates guided by its core values summarized by C.R.E.E.D.: Communication, Relationships, Excellence, Execution, and Developing People. These principles inform our treatment of employees, customer service, and everyday operations.

Benefits and Compensation

Competitive salary package.
Participation in Hermes Profit Sharing Program aligning employee rewards with company success.
Comprehensive health, dental, vision, and life insurance plans.
401(k) retirement savings plan with employer match.
Paid vacation time and public holidays.
Opportunities for long-term professional career advancement.
Access to ongoing coaching and development programs.
Chance to contribute meaningfully within a growing, industry-leading organization.

Equal Opportunity

Hermes Landscaping is committed to providing equal employment opportunities to all qualified individuals.

Office Manager