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The Opportunity

Moët Hennessy is seeking an Office Administrator to support the Australia head office in Sydney. Reporting to the Human Resources Director, this role is central to keeping the workplace running smoothly by overseeing office administration, facilities coordination, reception support, procurement, expense control, HR event logistics, external stakeholder coordination, and employee engagement activities. Working closely with the Executive Assistant, you will help maintain a professional, safe, and brand-aligned environment that reflects the standards of Moët Hennessy and the wider LVMH Group.

The organisation brings together 27 Maisons, including Dom Pérignon, Veuve Clicquot, and Hennessy, and values craftsmanship, elegance, integrity, collaboration, diversity, and excellence.

Office Operations & Facilities

Oversee everyday office functioning and ensure the workplace remains safe, orderly, clean, well maintained, and consistent with the brand image.
Act as the main contact for the landlord and building management on lease queries, repairs, renovations, and other facilities matters, with support from the Executive Assistant.
Coordinate maintenance work, cleaning services, and vendor relationships.
Organise and carry out fire drills and help ensure compliance with local fire safety rules and workplace safety obligations.
Keep the office tidy on a daily basis.
Maintain and stock the Sydney office bar in accordance with the Bar Guidelines.

Procurement & Expense Control

Arrange purchasing of office supplies, equipment, stationery, and kitchen items while keeping inventory well stocked.
Monitor stock levels and replenish proactively when needed.
Assess supply options to secure quality goods at the best cost, following company procurement expectations.
Partner with the Financial Planning Analyst to ensure office operating expenses are coded correctly and stay within budget.
Process invoices accurately and on time for rent, utilities, courier services, office services, and related suppliers.

Reception & Administrative Support

Serve as a front-of-house contact, welcoming visitors and handling office communications and enquiries.
Organise visitor arrangements such as registration, access, meeting rooms, equipment, and hospitality.
Manage mail, deliveries, and courier bookings.
Oversee company email correspondence.
Assist the Executive Assistant with planning and coordination for the annual business conference.
Provide ad hoc administrative support to Executive Committee members for offsites, events, and presentations as required.
Maintain contact lists, the office calendar, and shared information systems, while working with IT, HR, and other teams to support the MHANZ intranet.
Support the Managing Director during periods when the Executive Assistant is on leave.

Employee Administration & Event Support

Work with HR to plan and deliver employee activities such as kick-offs, celebrations, team-building sessions, internal communications, and training events.
Contribute as part of the Culture Club by supporting event planning and execution.
Handle administrative and operational tasks related to onboarding and offboarding.
Support HR administration, including recurring invoices, recognition and benefits programme logistics, internal communications, and locker and access-pass allocation.
Prepare and refresh HR and office-related reports as needed.
Assist the HR team with employee lifecycle and engagement administration.
Support the Executive Assistant with monthly and ad hoc town halls and brand immersion activities.

Industry Association & External Relations

Act as the main contact for industry associations.
Manage memberships, event registrations, and related correspondence.
Coordinate company involvement in association events and CSR activities.
Track industry developments to strengthen corporate visibility and stakeholder relationships.

Profile

The role suits someone who is organised, confident, service-minded, and comfortable working across multiple priorities in a professional, externally facing environment.

Education & Experience

Tertiary study in business administration is preferred, although equivalent practical experience will also be considered.
3 to 5 years of experience in office administration or facilities coordination is expected.
Background in a multinational organisation is advantageous; experience in luxury, FMCG, or consumer goods is a plus.
Experience with industry association management or external stakeholder coordination is beneficial.
Knowledge of workplace compliance requirements in Australia is helpful.

Technical & Professional Skills

Strong Microsoft Office skills, particularly Excel for budgeting and reporting and PowerPoint.
Capability in budget and expense management.
Exposure to Concur SAP is considered an advantage.

Personal Attributes

Excellent organisation and time management, with the ability to juggle multiple priorities and deadlines.
Strong communication, networking, and relationship-building skills.
Polished, professional presence for external interactions.
Proactive, service-driven, and focused on practical solutions.
High level of discretion and integrity when dealing with confidential information.
Calm under pressure, with a logical and solution-oriented approach to problem solving.

Additional Information

Joining Moët Hennessy means becoming part of a globally respected luxury business within the LVMH Group. The company offers opportunities to develop across five global regions and throughout the wider group, alongside a diverse, inclusive, and passionate workforce.

You will also be part of an organisation committed to sustainability through its Living Soils Living Together programme, which focuses on regenerating soils, lowering climate impact, and supporting communities for a more sustainable future. The company’s culture celebrates hosting, the art of living, and creating products associated with life’s memorable moments, with responsible tasting at the heart of its approach.

Office Administrator

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