Office Administrative Assistant

Overview

Join MILL5, a fast-growing software consulting and artificial intelligence company, committed to transforming the tech landscape through innovative solutions across diverse sectors. With a global presence spanning the United States, Latin America, Europe, and Asia, MILL5 excels in Cloud Computing, AI/ML, Data, IoT, Analytics, Modern Applications, and Security. We invite you to be part of our dynamic Boston team as an Office Administrative Assistant, contributing to organizational efficiency and growth.

Key Responsibilities

• Manage administrative tasks such as overseeing inboxes, handling correspondence, directing inquiries, scheduling appointments, and prioritizing daily activities.
• Coordinate meeting logistics including preparation of materials, note-taking, tracking action items, and ensuring timely follow-up.
• Assist with operational and clerical duties supporting management and team functions.
• Perform basic accounting activities including accounts payable and receivable, expense tracking, and time management.
• Oversee office systems, handle equipment procurement, maintain supplies, and manage relationships with vendors and service providers.
• Act as the main liaison for vendors, IT service providers, and property management to resolve issues efficiently.
• Support communications and documentation processes with strategic partners such as Microsoft.
• Provide assistance to sales and marketing departments as necessary.
• Organize both domestic and international travel arrangements for management and staff.
• Support HR administrative functions including scheduling interviews, onboarding new employees, and managing benefits.
• Plan and coordinate internal meetings, off-site gatherings, and company-wide events.
• Maintain confidential files and records with discretion.
• Draft, revise, and schedule corporate communications and social media content.
• Utilize AI tools and digital platforms to create content, summarize data, organize documents, and automate workflow processes while maintaining confidentiality.

Qualifications

• Bachelor’s degree preferred.
• Proficiency in Microsoft Office suite and general tech-savviness.
• Excellent organizational skills, strong communication abilities, discretion, and consistent follow-through.
• Capability to handle multiple urgent priorities accurately and efficiently.
• Professional demeanor and effective interpersonal skills at all organizational levels.
• Familiarity with sales, marketing, HRIS, and accounting software is advantageous.
• Willingness to work on-site in Boston, MA at least four days per week.
• Mandatory signing of a strict Non-Disclosure Agreement before commencement of employment.

Compensation and Benefits

• Annual salary ranging from $45,000 to $55,000, plus potential bonuses and comprehensive benefits.
• Full employer-paid medical, dental, vision, life, and disability insurance coverage.
• 401(k) plan with company matching contributions.
• More than four weeks of paid time off and eight paid holidays annually.
• Social events like after-work happy hours, in-office snacks, and lunches.
• Professional development funding and business expense reimbursement.

Additional Information

This position is based in the Boston office with an in-office attendance expected from Monday through Thursday. MILL5 is an Equal Opportunity Employer committed to fostering diversity and prohibiting any discrimination or harassment on protected grounds. Join us to contribute to world-class innovation and take your career to the next level.