Front Office Executive

About the Role

A well-established and expanding company operating in the construction supply sector is currently looking to add a personable, professional, and highly organised Front Office Executive to their Naas-based team. This multifaceted role involves managing front-of-house responsibilities, handling office administration, and providing personal assistant support to the Director.

As the initial point of contact for visitors, clients, and suppliers, you will be essential in cultivating a welcoming atmosphere and ensuring the daily office functions operate seamlessly.

Key Responsibilities

• Greet clients, visitors, and suppliers, ensuring a positive and professional first impression.
• Oversee the reception area and coordinate all front-of-house activities.
• Prepare refreshments such as tea and coffee for meetings and visitors.
• Provide administrative assistance and personal support to the Director.
• Manage schedules, appointments, and meeting arrangements efficiently.
• Coordinate daily office operations and administrative procedures.
• Organise work schedules and bookings for jobs.
• Follow up on outstanding customer payments to keep accounts updated.
• Handle customer inquiries via phone and email promptly and professionally.
• Maintain comprehensive and accurate records, filing, and documentation.
• Support the broader office team with general administrative tasks as required.
• Utilise Microsoft Office applications—including Outlook, Word, and Excel—to facilitate daily operations effectively.

Candidate Requirements

• Previous experience in front office, reception, administrative, or office support roles.
• Strong communication and interpersonal skills combined with a friendly and polished approach.
• Excellent organisational capabilities with the skill to prioritise and multitask efficiently.
• Professional telephone etiquette and exemplary customer service abilities.
• Proficient in Microsoft Office Suite, specifically Outlook, Word, and Excel.
• Capability to work autonomously while maintaining a positive team collaboration.
• Meticulous attention to detail and a high standard of accuracy in work.
• A proactive mindset, taking ownership and responsibility for tasks.

What We Offer

• A full-time, permanent employment opportunity.
• Early finish every Friday to promote work-life balance.
• Supportive, friendly, and cooperative workplace culture.
• A diverse role offering exposure to various business functions.
• Long-term job security within a thriving, growing company.