Executive & Personal Assistant to Creative Director

About the Company

Harza Group specializes in developing and expanding direct-to-consumer brands within the health, wellness, and lifestyle sectors. Its flagship brand, Rejuvacare, caters to over 400,000 customers and operates as part of a growing portfolio under the Harza Group umbrella. Over the past year, the company has expanded twelvefold to nearly 150 employees spread across more than 15 countries. As a remote-first and asynchronous organization, it maintains stringent accountability standards in all its operations. The Creative Office, led by the Creative Director, serves as the central hub for defining the brand's visual, auditory, and market presence.

Role Overview

This position is a senior-level Executive and Personal Assistant role directly supporting the Creative Director of Harza Group. It requires a high degree of trust and visibility and offers close involvement with the core creative and business operations. The responsibility spans both professional and personal support, with the calendar frequently shifting due to the Creative Director's dynamic schedule, including shooting days, launches, meetings, and travel commitments. Acting proactively to coordinate all logistics—often on short notice—is critical.

Key Responsibilities

• Maintain full ownership of the Creative Director's calendar: scheduling, prioritizing, managing conflicts, and adjusting plans, including same-day changes.
• Handle email triage and correspondence, prepare comprehensive meeting materials, and ensure follow-through on all commitments.
• Coordinate with internal teams, external partners, and vendors to represent the director’s priorities and standards effectively.
• Manage personal affairs with equal diligence, including appointments, errands, household tasks, and gifts, ensuring smooth day-to-day operations.
• Plan and accompany on frequent international trips, often arranged at short notice, organizing travel documentation, accommodations, transportation, and packing.
• Troubleshoot issues on-site during travels independently without requiring escalation.
• Maintain absolute discretion concerning confidential business information, unreleased creative content, and personal matters, both during and after employment.
• Anticipate needs and solve problems proactively, communicating clearly when issues require escalation, and earn increasing autonomy based on proven judgment.

Qualifications

• Minimum of 2 years supporting senior executives, founders, or public figures in combined professional and personal assistant roles, preferably in fast-paced, creative, or founder-led environments.
• Resident of Canada; must be able to accommodate extensive international travel schedules consistently and without personal constraints.
• Highly discrete, experienced in managing sensitive information under pressure without inappropriate disclosure.
• Excellent written and verbal communication skills in English, capable of representing the principal’s voice accurately across channels.
• Proficient with remote collaboration tools such as Slack, Asana, and Google Workspace, and adept at structured communication across time zones.
• Calm, resourceful, solutions-oriented mindset; able to operate independently and escalate only when necessary, thriving under pressure.

Benefits

• Position entails close collaboration with senior leadership and meaningful influence on executive management of time and priorities.
• All travel expenses paid, including extensive international trips accompanying the principal.
• Paid time off and wellness stipend provided.
• Company-funded computer allowance upon meeting tenure requirements.
• Monthly bonus program and birthday gift cards.
• Allowance for domestic meetups within Canada.
• Opportunity for professional growth and increased responsibility through demonstrated performance and discretion.