Executive Personal Assistant & Household Manager

Opportunity Overview

We are looking for a highly skilled Executive Personal Assistant & Household Manager based in Mumbai to support a dynamic entrepreneur and her family. This role extends beyond traditional personal assistance, requiring someone who excels at organizing, anticipating needs, independently solving issues, and ensuring smooth management of both professional and personal matters of the Principal. It is an opportunity to cultivate a trusted, long-term career grounded in excellence and reliability.

Key Responsibilities

• Efficiently manage a constantly evolving schedule including appointments, reminders, and follow-ups.
• Arrange complex domestic and international travel plans, handling visas, itineraries, and bookings.
• Compose professional communications such as emails, letters, presentations, and business documents.
• Create official documents on company letterhead and maintain organized digital filing systems.
• Coordinate family-related logistics including school timetables and medical appointments.
• Plan and execute events such as birthdays, festivals, private dinners, and gift-giving occasions.
• Oversee a household staff team of around five people, managing their schedules, attendance, leave, payroll coordination, and performance standards.
• Interact with vendors, contractors, maintenance teams, and service providers to ensure household functioning.
• Maintain household inventories, manage regular purchases, and keep track of budgets.
• Develop and implement efficient systems, standard operating procedures, and checklists to operate proactively.
• Protect the Principal's time by filtering requests and resolving routine issues independently.
• Handle all confidential matters with utmost discretion and professionalism.

Candidate Profile

• Fluent in both spoken and written English with exceptional communication skills.
• Proficient in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
• Highly organized with a keen eye for detail and excellent prioritization abilities.
• Exhibits strong judgement, common sense, and problem-solving skills.
• Proactive mindset, anticipating and resolving challenges before escalating.
• Ability to remain calm under pressure and efficiently manage competing priorities.
• Demonstrates trustworthiness, loyalty, discretion, and professional conduct.
• Experience supporting senior leaders, entrepreneurs, family offices, or ultra-high-net-worth households preferred; however, motivated early-career individuals with the right attitude are welcomed.

Expected Success Outcomes

Within 12 months, the successful candidate will become the pivotal coordinator of all professional and personal activities of the Principal. Household staff operations will be managed effectively through them, travel and events will be seamlessly organized, deadlines consistently met, and the Principal will have full confidence that details are impeccably handled.

Core Values

We uphold ownership, integrity, confidentiality, initiative, kindness, efficiency, and dedication to excellence. We seek a committed individual aiming for a long-term role where trust, loyalty, and outstanding performance are valued and rewarded.