Executive Assistant to Global Head of Citizenship

About the Role

This contract position supports a British universal bank’s Public Policy and Corporate Responsibility (PPCR) unit, focused on advancing societal purpose, sustainability, citizenship, communications, and government relations. Serving as the Personal Assistant to the Global Head of Citizenship, the role ensures seamless management of a complex global agenda with high-level executive support.

Key Responsibilities

• Oversee the Global Head of Citizenship's calendar by managing meeting requests, resolving conflicts, and prioritizing scheduling efficiently.
• Organize detailed travel plans including flights, accommodations, and ground transport while ensuring adherence to corporate policies.
• Arrange logistical aspects of meetings such as securing conference rooms, coordinating audio/visual needs, and managing visitor access.
• Prepare and distribute meeting agendas and relevant materials well in advance.
• Provide administrative and event support for the wider Public Policy & Corporate Responsibility leadership team, particularly during New York-based engagements and organization-wide functions.
• Handle daily administrative duties including expense management, filing, and other operational tasks with confidentiality and accuracy.
• Monitor and track action items, follow-ups, and deadlines, proactively identifying risks or dependencies.
• Quickly resolve operational issues by collaborating with internal partners like technology and facilities management to uphold service quality.

Required Skills and Qualifications

• Consistently delivers assigned tasks punctually and to a high standard while fostering continuous process improvements.
• Demonstrates strong administrative and coordination expertise to effectively support executive functions and advise teams when needed.
• Builds collaborative relationships across business functions and maintains a broad network beyond immediate teams.
• Assumes responsibility for managing risks and reinforcing controls related to assigned duties.
• Exhibits sound analytical abilities, focusing on detailed and factual information to inform decision-making.
• Proactively identifies issues and seeks solutions, leveraging support from the broader team as required.

Additional Information

The role demands operational discipline typical of fast-paced, high-profile financial institutions, emphasizing governance, control, and risk awareness. The position is onsite in the New York City Metropolitan Area with no mention of salary or number of openings provided.