Executive Assistant to Chief Executive Officer

Company Overview

S&P Ventures is an investment firm that acquires both minority and controlling ownership in businesses with reliable, sustainable earnings. Its focus is on companies with solid fundamentals and the potential for long-term expansion, with an emphasis on steady performance rather than high-risk speculation. The organization values careful evaluation, strategic collaboration, and accountable stewardship. This environment offers team members the chance to help shape well-considered investment decisions and contribute to the success of portfolio companies.

Role Summary

The Executive Assistant to the Chief Executive Officer is a part-time hybrid position in Miami, Florida, combining on-site work with work-from-home flexibility. The role supports the CEO by keeping calendars organized, arranging meetings, preparing agendas and next steps, and managing travel plans and expense documentation. It also includes maintaining executive records, drafting and reviewing correspondence, and assisting with presentations, reports, and meeting packs. On a daily basis, the position involves filtering incoming requests, safeguarding confidential information, coordinating with internal and external contacts, and helping the CEO use time effectively. General administrative support is also part of the job to keep operations running smoothly and communication clear across the business.

Responsibilities

• Organize and maintain the CEO’s calendar, appointments, and priorities.
• Plan meetings, prepare agendas, and track follow-up items.
• Arrange travel logistics and prepare related expense reports.
• Keep executive documents and files well organized and up to date.
• Draft, review, and manage professional correspondence on behalf of the CEO.
• Assist in creating presentations, reports, and meeting materials.
• Handle incoming requests, sort urgent matters, and manage shifting priorities.
• Protect sensitive information and handle confidential matters with care.
• Coordinate communication with internal teams and outside stakeholders.
• Provide broader administrative support to help day-to-day operations run smoothly.

Requirements

• Previous experience in executive assistance or senior-level administrative support.
• Capability in managing executive calendars, communications, and priorities.
• Experience preparing, tracking, and reconciling expense reports accurately.
• Strong diary and schedule management skills, including coordination across meetings, travel, and deadlines.
• Good administrative skills such as file handling, document preparation, and office coordination.
• Excellent written and spoken communication with a polished, detail-oriented approach.
• Strong discretion and the ability to manage confidential information responsibly.
• Well-developed organization and time-management skills with the ability to handle multiple tasks.
• Comfort using common office applications such as email, calendars, spreadsheets, and presentation tools.
• Experience supporting C-level leaders is preferred, and exposure to investment or financial services settings is an advantage.
• Associate degree, bachelor’s degree, or equivalent hands-on experience in Business Administration, Communications, or a related area.

Additional Information

This is a part-time position based in Miami, FL, with a hybrid working arrangement that includes both in-office and work-from-home duties.