Executive Assistant to C-Suite

Overview

An expanding and highly successful global investment management company is searching for a seasoned Executive Assistant to provide dedicated support to a senior C-suite leader. This role demands a true partnership where the candidate thrives in a fast-moving environment, exercises utmost discretion, and serves as the primary point of contact for a dynamic executive. The right individual is proactive, highly organized, and skilled at anticipating the executive's needs before they arise, ensuring smooth management of priorities and daily operational efficiency.

Key Responsibilities

• Oversee complex and constantly changing executive calendars spanning multiple time zones
• Arrange comprehensive domestic and international travel, including detailed itineraries
• Prepare and oversee expense reports and supporting documentation
• Coordinate meetings, conferences, and executive events
• Function as a gatekeeper and liaison between the executive and both internal and external parties
• Effectively prioritize competing demands and adapt swiftly to evolving business requirements
• Maintain confidentiality while handling sensitive information professionally
• Collaborate with fellow executive assistants and support teams to ensure smooth communication and execution
• Support special projects and ad hoc tasks when required

Qualifications

• Over 10 years of Executive Assistant experience supporting senior leadership
• Extensive background supporting C-suite executives
• Proven capacity to juggle multiple priorities in a high-pressure setting
• Exceptional organizational and time management capabilities
• Strong verbal and written communication skills
• Highly proactive, with the ability to foresee potential challenges and independently resolve issues
• Professional and adaptable demeanor with polished presentation
• A strong sense of ownership, urgency, and responsibility
• Proficient in Microsoft Office Suite and modern collaboration platforms

Preferred Experience

• Background supporting executives in financial services, professional services, technology, or similarly fast-paced corporate sectors
• Experience working in global organizations and managing international stakeholders
• Expertise in organizing complex travel and high-level executive meetings

Work Environment

• Full-time position based primarily in New York City office, with some remote work flexibility when the executive is traveling
• Collaborative, professional, and performance-driven culture
• Chance to work closely with senior leadership and positively influence the company

Ideal Candidate Profile

The ideal candidate maintains composure under pressure, is detail-focused, and prides themselves on delivering premium executive support. They handle confidential issues with confidence, navigate ambiguity effectively, and are eager to become a trusted, long-term partner to a senior leader.