Executive Assistant

Overview

Influential is searching for a highly organized Executive Assistant to provide comprehensive support to the Chief Client Officer and President of Onefluential. This pivotal role demands someone who is proactive, comfortable under pressure, and skilled at managing a dynamic schedule alongside organizing high-level meetings.

This position requires exceptional decision-making, discretion, and foresight to anticipate needs within a fast-paced, global corporate setting. The Executive Assistant will act as a core operational partner to senior leadership, handling intricate schedules, communications, event planning, travel logistics, and prioritization with accuracy and professionalism. Additionally, the role involves critical coordination among internal teams, senior stakeholders, and external collaborators, thereby extending executive leadership capabilities.

Key Responsibilities

• Manage a wide range of administrative duties for C-suite executives, including a demanding calendar of appointments, expense reporting, confidential correspondence preparation, complex travel arrangements including detailed itineraries and agendas, and documentation for travel meetings.
• Organize, coordinate, and ensure adherence to executive schedules.
• Monitor action items, decisions, and deliverables from meetings to guarantee timely completion across stakeholders.
• Oversee calendar and contact management effectively.
• Tackle emerging projects while balancing and prioritizing conflicting demands and facilitate collaboration with external teams when required.
• Collaborate closely with executives to keep them informed of upcoming commitments and issues, acting as a key indicator for organizational developments.
• Lead relationship-building initiatives critical for organizational success and manage various impactful special projects.
• Prioritize urgent needs, handle matters proactively with a strong follow-through to meet deadlines.
• Filter incoming requests using sound judgment, prioritizing based on business urgency and relevance.
• Maintain the highest standards of professionalism representing the executive office in all written and verbal interactions.

Qualifications

• Bachelor’s degree preferred or equivalent relevant work experience.
• Minimum of 10 years’ experience as an executive assistant supporting senior C-suite leaders, ideally within media, advertising, consulting, or a fast-paced corporate environment.
• Exceptional organizational abilities capable of managing multiple priorities and shifting deadlines simultaneously.
• Proven ability to work seamlessly with diverse personalities and work styles.
• Discretion in handling confidential information.
• Highly organized with the capability to multitask and interact collaboratively at all organizational levels.
• Interest and experience in communications, partnership development, and influencer marketing.
• Proficiency in Microsoft Office Suite (including Teams, Outlook, Word, Excel, PowerPoint, CoPilot), Google Suite (Docs, Sheets, Slides, Forms), project management software, and travel booking systems.
• Ability to work independently and thrive amidst ambiguity in a large, matrixed global organization.
• Flexibility to be available outside regular business hours as needed to meet executive-level demands.

Additional Information

Influential celebrates diversity and inclusion under the Publicis Groupe ethos “Viva La Différence,” fostering an environment where all identities and perspectives are respected and embraced. The company provides comprehensive and inclusive benefits including medical, dental, vision, disability insurance, 401(k), parental and family care leave, family formation support, tuition reimbursement, and flexible paid time off.

Requests for accommodation during application or onboarding can be directed to the appropriate compliance contact. All applicant details will be maintained confidentially per Equal Employment Opportunity guidelines.

Compensation is determined by the company based on qualifications and may be updated without prior notice. Temporary or freelance employees may access specified benefits after satisfying eligibility requirements. The anticipated closing date for applications is August 17, 2026.