Executive Assistant

About OLIX

OLIX is at the forefront of AI infrastructure innovation, addressing a critical shortage in hardware capacity that can't keep pace with rapid AI growth. Their Decode Accelerator 1 (DX-1) is a pioneering solution co-designed at the rack scale to significantly enhance performance with advancements in logic, data handling, packaging, optics, and connectivity.

Role Overview

With a team currently of 130 and plans to nearly double in size, OLIX is transitioning from research and development to full-scale execution. This dynamic phase demands agility and precision from leadership, prompting a search for an Executive Assistant to provide robust support across the COO, CFO, and President. Reporting directly to the COO, this role serves as the operational glue ensuring senior executives remain focused and effective.

Key Responsibilities

• Manage and strategically optimize the calendars of the COO, CFO, and President, aligning schedules with their key priorities and safeguarding time for concentrated work.
• Critically evaluate meeting necessity; suggest alternatives like Slack messages or emails and question attendance when possible.
• Serve as a gatekeeper to triage emails and appointments, filtering what requires executive attention.
• Organize logistics such as travel, meetings, and company offsites for the three executives.
• Create briefing packs, set agendas, and coordinate follow-ups to ensure leaders enter meetings fully prepared.
• Establish trusted relationships within the leadership team, acting as a vital point of contact on their behalf.
• Adapt and expand your responsibilities as the company grows and the role evolves.

Skills and Experience

• Proactive self-starter capable of autonomous work and independent decision-making.
• Talent for building strong rapport and collaborating effectively at all organizational levels.
• Thrives in fast-paced, ambiguous environments with solution-driven pragmatism.
• Excellent interpersonal, communication, and organizational capabilities with strong multitasking skills.
• Genuine enthusiasm for OLIX’s mission and culture, seeking long-term career growth rather than a short-term position.
• Willingness to learn on the job with company-supported development during an onboarding phase.
• Attitude and motivation are prioritized over experience; candidates may be early career or seasoned executive assistants.

Preferred Qualifications

• Prior experience supporting C-suite executives or working in startup environments is advantageous but not mandatory.

Compensation and Benefits

• Competitive salary aligned with experience and location.
• Equity stake through meaningful stock options, enabling ownership in the company’s mission.
• Annual Living-Local Bonus to reward proximity to the office (within 20 minutes) and enhance work-life balance.
• Retirement contributions from the employer to support long-term financial well-being.

Additional Information

Due to U.S. export control laws, eligibility to work at OLIX is restricted based on recent citizenship or permanent residency. Applicants from specified countries (including Iran, North Korea, Syria, Cuba, Russia, Belarus, China, Hong Kong, Macau, and Venezuela) may not be eligible unless they have obtained citizenship or residency elsewhere not subject to these limitations.