Executive Assistant

Overview

This role provides high-level administrative assistance to an Executive and members of the division team, ensuring prioritization of managerial and client demands to align with business goals and supports daily administrative functions of the Executive and department.

Key Responsibilities

• Draft routine correspondence on behalf of the executive
• Organize and maintain official documents and records systematically
• Address a wide range of inquiries efficiently
• Manage and update the executive’s calendar accurately
• Coordinate logistical details for meetings and appointments
• Conduct external research for various projects as required
• Prepare routine and specialized reports and presentations by collating and analyzing data, using tools such as PowerPoint and Excel, for executive review and dissemination
• Proofread and edit documents and materials to ensure accuracy
• Maintain confidentiality while providing administrative and clerical support to the executive
• Handle incoming mail by receiving, sorting, reading, and prioritizing it accordingly
• Arrange appointments, meetings, conferences, meals, lodging, and travel itineraries
• Act as recording secretary for committees by scheduling meetings, circulating materials, and recording and transcribing minutes

Qualifications

• High school diploma or GED equivalent required
• Preferred business-related coursework
• 5 to 7 years of office or clerical experience
• 3 to 5 years experience working with Microsoft Office Suite
• 3 to 5 years experience in an administrative role is preferred

Compensation and Additional Information

• Hourly pay range: $24 to $46.81, subject to variation based on geography, experience, education, and skill set
• This employer is an Equal Opportunity Employer (EOE) supporting diversity
• Current company employees are advised to apply through internal channels