Executive Assistant

About First Tech

First Tech is a technology-driven company dedicated to creating, expanding, and delivering advanced digital platforms in financial services and multiple other sectors. By integrating technological innovation, product knowledge, and a thorough understanding of customer requirements, the company crafts solutions that streamline complex processes and provide smooth digital experiences. Its platforms are built to be scalable, dependable, and influential, assisting organizations and customers to navigate digital transformation confidently. Established to accelerate digital transformation, First Tech combines engineering skills, product innovation, and a culture of creativity to solve practical challenges and partner with progressive businesses to produce technology-led solutions enhancing industries and daily experiences.

Job Purpose

The Executive Assistant serves as a trusted and proactive support pillar for the Co-Founder, handling intricate schedules, communications, governance tasks, and daily operations with utmost professionalism and confidentiality. This position enables the Co-Founder to concentrate on strategic objectives while ensuring effective engagement with both internal and external stakeholders.

Key Responsibilities

• Manage a multifaceted calendar spanning multiple time zones, integrating executive, board, investor, and leadership priorities.
• Organize meetings, prepare detailed agendas and briefing materials, ensuring the Co-Founder is well-prepared.
• Handle a large volume of correspondence in Arabic and English across emails, messaging platforms, and official communication channels.
• Draft, edit, translate, and review executive communications, board documents, presentations, and formal letters.
• Serve as the central point of contact for both internal and external parties, balancing priorities with sound judgment.
• Coordinate board meetings, executive sessions, and investor engagements, including agenda setting, minute-taking, tracking actions, and follow-ups.
• Arrange complex international travel, including itinerary planning, visa processing, logistics, and preparing briefing packages.
• Develop and sustain relationships with senior executives, government officials, investors, and partners.
• Oversee executive expense reports, document management, hospitality arrangements, and other administrative duties.
• Collaborate closely with Legal, Finance, Company Secretarial, and other departments to ensure smooth execution of executive plans.
• Maintain strict confidentiality while managing sensitive business and strategic information.

Candidate Qualifications

• Bachelor's degree in Business Administration, Communications, International Relations, or a related discipline.
• Between 5 and 8 years' experience supporting senior or C-level executives in dynamic corporate environments.
• Prior experience assisting founders, board members, or executive leadership in financial services, investment banking, private equity, or regulated sectors is strongly preferred.
• Knowledge of GCC or Emirati leadership and familiarity with UAE business culture.
• Fluency in Arabic and English, both spoken and written, is mandatory.
• Excellent organization and time management skills capable of juggling competing priorities effectively.
• Superior written and oral communication skills for producing high-level executive documents.
• Strong ability to manage stakeholders confidently across senior executives, government representatives, investors, and external collaborators.
• Demonstrated discretion, integrity, professionalism, and sound judgment with confidential data.
• Advanced expertise in Microsoft Office 365 and executive tools; experience in board governance support is an advantage.

Benefits

• Competitive remuneration with performance-driven incentives
• Support for health and wellness
• Opportunities for career growth and continuous learning
• Participation in impactful projects and interdisciplinary teams
• A collaborative workplace culture promoting innovation and ownership

Working at First Tech

At First Tech, employees are empowered to excel and develop professionally within a culture emphasizing ownership, collaboration, and lifelong learning. Team members contribute to innovative, fast-paced, and meaningful projects shaping financial services experiences. The company embraces diversity and inclusion, welcoming applicants from all backgrounds who are passionate about this opportunity.