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Job Overview

We seek a highly organized and detail-focused Australian Bookkeeping Assistant to support the finance and payroll activities of a dynamic hospitality business remotely. This role ensures accuracy in financial records, timely processing of supplier invoices, precise payroll execution, and efficient account maintenance.

Key Responsibilities

Accurately handle supplier invoice processing using Xero software.
Maintain and update precise financial records alongside supporting documents.
Manage finance-related correspondence via shared inboxes promptly.
Process payroll, verify timesheets, and keep track of leave records carefully.
Generate payroll reports and payment files for necessary approvals.
Handle payments to suppliers and reimburse staff expenses efficiently.
Reconcile supplier statements and resolve any discrepancies encountered.
Conduct bank reconciliations and perform essential month-end accounting tasks.
Assist with stocktake reconciliations and contribute to financial reporting processes.
Keep comprehensive HR and payroll documentation up to date.
Ensure all finance and payroll duties are completed accurately within set timelines.

Candidate Requirements

Possess at least 2 to 3 years of Australian bookkeeping experience in accounts payable, finance administration, or payroll processing.
Demonstrated proficiency with Xero accounting software.
Prior payroll processing experience highly preferred.
Strong knowledge of accounts payable, bank reconciliations, and financial documentation.
Exceptional accuracy, attention to detail, and organizational skills.
Effective written and verbal communication skills.
Proficient in Microsoft Excel and Microsoft Office suite.
Ability to prioritize multiple tasks and meet deadlines independently.
Tech-savvy with good computer literacy.
Experience working with hospitality or multi-site businesses is advantageous.

Work Environment and Expectations

This is a full-time remote position requiring adherence to fixed working hours (7:00 AM to 4:00 PM Philippine time, Monday to Friday). Candidates must show commitment by:

Following strict shift hours without flexibility.
Using time tracking software during working hours.
Participating actively in team and client meetings with video on.
Maintaining consistent availability and responsiveness.
Treating the role as a long-term professional job rather than freelance or side work.

Payroll is processed twice a month. The ideal candidate values stability, structure, and reliability, and thrives in a clear and steady work setting.

Compensation and Benefits

Monthly salary of 35000 PHP paid bi-monthly on the 15th and end of the month.
Overtime and work on Philippine public holidays compensated additionally.
Six-month probation period, following which the employee is entitled to:

10 days of annual leave.
5 days of sick leave.

Health Maintenance Organization (HMO) coverage after probation.
13th-month pay after completing 30 days of employment.
Annual salary reviews.
Laptop provision after 30 days.
Permanent work-from-home arrangement with personal internet use required.

Australian Bookkeeping Assistant