Administrative Tender Officer

About Proger

Proger is a global leader that integrates premier Italian expertise in management, engineering, and security. Serving both public and private sectors, the company ensures the sustainable growth and execution of multidisciplinary large-scale projects worldwide. With over 70 years of experience, Proger stands as Italy's top independent engineering firm and is recognized internationally among engineering sector elites.

In Italy, Proger conducts safety inspections for more than 7,000 motorway structures and contributes to the design of major infrastructure projects nationally. Globally, it plays a significant role in urban, social, and healthcare development initiatives, advancing energy transition through construction of renewable energy facilities, hydrogen plants, and energy storage systems. Proger operates across Europe, Central Asia, Africa, and the Middle East with a commitment to respecting local territories and communities.

The company fosters an inclusive recruitment process, prioritizing equal opportunities, transparency, diversity, and gender equality in hiring. Candidates are evaluated based on experience, skills, and competencies.

Position Overview

The Administrative Tender Officer will oversee all administrative aspects related to international and local tender applications, ensuring precise, timely, and compliant submissions aligned with tender requirements, client guidelines, and local laws. This role will collaborate closely with Proger Regional Headquarters’ International Tender Office and multidisciplinary teams throughout the pre-tender, tender, and post-tender stages to facilitate successful bid completion and document management.

Key Responsibilities

• Manage company registrations and bids on vendor and tender platforms, guaranteeing compliance and punctuality for submissions.
• Prepare, compile, and validate all necessary administrative documents, including corporate certificates, legal declarations, and qualification questionnaires.
• Coordinate with Technical, Commercial, Finance, and Legal departments at Proger Regional Headquarters and Saudi Arabia Branch to consolidate inputs and ensure cohesive submissions.
• Maintain an organized and current archive of all tender submissions, corporate credentials, certificates of past performance, and contract awards.
• Monitor local tender notifications, analyze administrative requirements, deadlines, eligibility, and bond conditions to facilitate compliant bid preparation.
• Work closely with the Proger Saudi Arabia Branch to manage administrative and regulatory records, ensure they remain active, and provide ongoing operational support.
• Perform other related tasks consistent with the role's expertise as needed.

Qualifications and Skills

• Strong knowledge of documentation processes within engineering consultancy and construction sectors.
• Advanced skills in electronic procurement systems, vendor portals, and tender platforms such as MEED, GLOBAL Data, SAP Ariba, and ETIMAD, alongside proficient use of Microsoft Office.
• Deep understanding of Saudi Government Tender and Procurement Law and local regulatory frameworks.
• Familiarity with multidisciplinary project workflows and interdepartmental coordination.
• Bachelor’s degree in Business Administration, Economics, or related disciplines.
• At least 5 years of experience managing and administering tenders, ideally with international exposure.
• Prior experience in international engineering or construction companies is preferred.
• Excellent attention to detail and accuracy in reporting.
• Strong analytical, organizational, and problem-solving capabilities.
• Ability to handle multiple priorities and deadlines efficiently.
• Proactive mindset to identify risks early and propose solutions.
• Effective communication and collaboration skills with cross-functional teams.
• Ability to perform well under pressure.
• Fluency in English and Arabic essential.