Administrative Assistant

Role Overview

We are seeking an Administrative Assistant to perform key administrative duties supporting office operations within a manufacturing environment. This role requires managing receptionist tasks, customer interactions, and office supplies, along with data entry, bookkeeping, and supporting employee relations. Close collaboration with the Manufacturing Operations Manager and various stakeholders at the Lakeland facility is essential, with a focus on precision and timely reporting in a dynamic setting.

Key Responsibilities

• Serve as the receptionist by greeting visitors, handling inquiries, managing office security procedures, and answering and directing multi-line phone calls.
• Maintain office and safety supplies, ensuring equipment availability and proper functioning.
• Perform accurate data entry including payroll hours, compliance documentation, inventory updates, and order processing within manufacturing systems, requiring intermediate Excel skills; bookkeeping experience is a plus.
• Assist with HR-related administrative tasks such as managing new hire paperwork, responding to employee inquiries, and tracking personnel documentation.
• Generate and issue purchase orders in coordination with the Operations Manager, recording received quantities into inventory systems.
• Support employee-related activities including safety meetings, open enrollment, EEO meetings, and preparing employee communications and materials.

Candidate Profile

• Minimum two years of administrative experience in construction, manufacturing, or industrial settings including office management, inventory control, and HR support.
• Bookkeeping experience preferred.
• Customer service oriented with strong communication and problem-solving skills.
• Ability to handle multiple priorities, meet deadlines, work independently and collaboratively in a fast-paced environment.
• Highly organized with meticulous attention to detail.
• Proficient with Microsoft Office, especially Excel.
• Physical requirements include occasional lifting up to ten pounds, ability to sit or stand for long intervals, manual dexterity for repetitive hand motions, and adequate vision and hearing (including corrected) to perform job duties.
• Must be able to read, write, and communicate effectively in English.

Benefits and Compensation

• Competitive salary with weekly pay schedule.
• Comprehensive benefits including medical, dental, and vision insurance.
• Paid vacation, PTO, and holidays.
• 401(k) retirement plan with company matching.
• Eligibility for performance bonuses and overtime pay.