Accounts and Administration Assistant

Overview

APL Window Solutions is seeking a highly organised and detail-driven Accounts & Administration Assistant to support the Accounts Supervisor. This position is centered on keeping accounts payable and accounts receivable processes accurate, timely, and well documented, while also providing adaptable administrative support across the wider Finance & ERP area.

Role focus

The main responsibility of the role is day-to-day accounts administration, with additional support duties in master data maintenance, procurement coordination, and other finance-related tasks as business requirements change.

Key duties

• Handle supplier invoices accurately and prepare payment runs according to approved payment timelines and authorisation steps.
• Keep accounts payable records up to date and work through invoice issues with both internal teams and outside suppliers.
• Track the debtor ageing report and professionally follow up overdue customer balances in a timely manner.
• Complete bank reconciliations and resolve customer account queries while maintaining correct accounts receivable records.
• Update supplier and item master data in the ERP system, including basic accuracy checks and records that are ready for audit review.
• Assist with procurement and supplier administration, including onboarding paperwork, chasing outstanding purchase orders, and confirming deliveries.
• Provide flexible general administrative help across Finance & ERP and support ad hoc month-end activities as required.

Why this role

This is an opportunity to contribute directly to accurate accounts payable and receivable operations while supporting the relationships that keep suppliers and customers well managed. The role also offers exposure to master data, procurement support, and broader finance operations within a growing manufacturing business.

Additional information

The position is based in Waikato, New Zealand and is a full-time onsite role.