Specialist in the Preliminary Control Department for Complaints and Violations (Preliminary Control of Complaints Division)

About the Position

The Data Protection Authority (Urząd Ochrony Danych Osobowych) is seeking a Specialist to join the Preliminary Control Department for Complaints and Violations, specifically the Preliminary Control of Complaints Division. This full-time role is based at the Authority's Warsaw office and offers employment under a work contract.

Main Responsibilities

• Conducting activities related to the initial assessment of complaints received, including managing case files, completing formal deficiencies, dismissing complaints without consideration, and forwarding cases to other organizational units of the Authority.
• Preparing draft decisions for the President of the Data Protection Authority.
• Certifying documents presented by parties and participants in proceedings as true copies of the original.
• Drafting responses to requests for public information disclosure.
• Creating drafts of procedural documents during administrative court proceedings.
• Preparing correspondence addressed to authorized bodies, courts, and other entities in cooperation regarding data protection regulations.
• Drafting and signing letters addressed to parties and participants of proceedings, except for decisions and letters during court proceedings.
• Archiving completed cases.

Qualifications

• Completed master's degree, preferably in law.
• At least one year of documented professional experience.
• Good knowledge of legal regulations concerning data protection.
• Familiarity with administrative procedures.
• Excellent organizational skills, strong communication, accuracy, and punctuality.
• Proficiency in computer use within the Windows environment.
• Candidates born before August 1, 1972, will need to submit a lustration declaration confirming they did not work or collaborate with state security organs between July 22, 1944, and July 31, 1990. This requirement does not apply to those born on or after August 1, 1972.

Employment Terms and Benefits

• Secure employment via a work contract, with an initial fixed-term contract of three months followed by the possibility of a permanent contract.
• Base salary according to the Authority's remuneration regulations, including seniority allowances (5% to 20% depending on documented work experience beyond five years); additional annual bonus ('13th salary'); jubilee awards for long service; discretionary rewards from the employee bonus fund; special allowances; and retirement severance pay.
• Opportunity to enroll in group life and health insurance at preferential rates, including medical care packages for employees and their families.
• Financial support for purchasing corrective eyewear for screen work.
• Convenient office location near Warsaw Świętokrzyska metro station.
• Employee Capital Plans participation option.
• Hybrid work system availability.

Social Benefits

• Subsidies for sports cards (e.g., Multisport Plus) and access to sports and recreational classes.
• Financial support for cultural and entertainment event tickets.
• Assistance with vacations for employees and their children.
• Housing loans with favorable interest rates from the Social Benefits Fund for home renovation or similar purposes.
• Financial aid in difficult life situations in the form of hardship grants.

Required Documents

• Personal information as per labor code requirements (full name, birth date, contact details).
• Copies of documents confirming education relevant to the applied position.
• Copies of documents verifying employment history relevant for the position (e.g., employment certificates).
• Declaration confirming no employment or collaboration with state security organs between July 22, 1944, and July 31, 1990 (not applicable for candidates born on or after August 1, 1972).
• If interested in participation in future recruitments, a consent declaration for personal data processing for up to six months must be included.

Application Process and Additional Instructions

• Documents marked "specialist DWKSiN" may be submitted personally at the Data Protection Authority in Warsaw (ul. Stanisława Moniuszki 1A), sent electronically by email, or mailed in a sealed envelope to the same address.
• Application deadline is September 3, 2026. Postal submissions are accepted based on postmark date; electronic or in-person submissions count on receipt date.
• Applicants with disabilities are encouraged to apply; documents in foreign languages must be accompanied by translations.
• Only complete and timely applications will be considered.
• Applicants selected for interviews will be contacted; those not selected will not receive notification and documents will be destroyed after recruitment concludes unless consented otherwise for future recruitments.
• Documents submitted will not be returned.

Work Environment

• Workplace is the Data Protection Authority headquarters in Warsaw.
• Employment via full-time contract.
• Daily work includes 7.5 hours of screen usage with office equipment.
• Work involves a fixed seated position.
• The building is accessible to employees with disabilities.

Data Protection Information

The Data Protection Authority is the data controller for all personal data collected during recruitment. Personal data is processed lawfully for recruitment purposes and can be used for future recruitments if consent is granted. Applicants have rights to access, rectify, restrict processing, erase data, and lodge complaints regarding data handling practices. Providing required data is necessary for participation. Voluntary data provision beyond legal requirements may be revoked at any time. Contact details are provided for inquiries about data protection.