Quality Privacy Event Processing and Documentation Coordinator

Overview

This opportunity is for a partner company, and that employer will handle the application review and all next steps. The role is based in the United States and blends privacy operations, quality risk management, and documentation governance in a regulated R&D setting.

You will oversee the full lifecycle of privacy events, making sure each case is logged, assessed, tracked, and resolved in line with formal procedures. A major part of the position is keeping documentation audit-ready and supporting inspection preparedness. You will also help organize and improve internal knowledge materials using SharePoint and related collaboration platforms.

This is a detail-heavy role where organization, precision, and discretion are essential. You will work with cross-functional quality and governance partners to maintain consistency, transparency, and strong execution across privacy and quality processes in a fast-moving, regulated environment.

Accountabilities

• Coordinate privacy events, quality documentation, and enablement activities across R&D quality functions with a focus on accuracy, consistency, and procedure adherence.
• Monitor shared mailboxes, manage incoming privacy event cases from intake through closure, and document assessments, follow-ups, and final outcomes.
• Help identify privacy-related risks, support triage, and contribute to mitigation tracking and trend review.
• Keep dashboards, records, and status reports current to support reporting, audits, and inspection readiness.
• Assist with quality risk management work, including documentation support, governance preparation, and coordination of review materials.
• Create and maintain SharePoint resources such as process guides, FAQs, templates, and operational reference materials.
• Partner with stakeholders across functions to align processes, improve content accuracy, and ensure shared tools are easy to use.
• Use SharePoint, Smartsheet, and Microsoft Office applications to manage documentation control and operational tracking.

Requirements

• 2 to 4 years of experience in quality, compliance, privacy, clinical operations, or another regulated environment.
• Bachelor’s degree, or equivalent relevant professional experience.
• Working knowledge of GDPR and global privacy principles; experience in pharma or R&D is preferred.
• Strong organizational ability, including experience handling documentation, workflows, or operational tracking systems.
• Hands-on experience with Microsoft Office, especially PowerPoint, Excel, and Word, plus collaboration tools such as SharePoint.
• Ability to review information, spot patterns or trends, and support structured problem-solving in process-driven settings.
• Clear written and verbal communication skills for working with multiple stakeholders.
• High professionalism, confidentiality, and sound judgment when managing sensitive information.

Perks and compensation

• Hourly pay range of $35 to $42.
• Chance to work in a mission-driven, highly regulated R&D quality environment.
• Exposure to global privacy, governance, and risk management workflows.
• Opportunity to collaborate with cross-functional teams in a structured enterprise environment.
• Professional exposure to SharePoint development and knowledge management systems.
• Possible extension based on performance and business needs.
• Standard benefits are available through the staffing partner; full details are shared at offer stage.

Application and data handling

The application is managed by the partner company. Their internal team is responsible for screening, interviews, assessments, and final hiring decisions.

By applying, you acknowledge that the company will process your personal data to evaluate your candidacy and share relevant details with the hiring employer. This is based on legitimate interest and pre-contractual measures under applicable data protection laws, including GDPR. You may request access, correction, deletion, or objection at any time.

The recruitment process may use AI tools to help review applications, analyze resumes, assess responses, and flag possible inconsistencies or verification signals. These tools support the recruiting team but do not replace human judgment, and final decisions are made by people.