Purchase Executive

Overview

We are seeking a diligent Purchase Executive to oversee daily procurement functions including vendor liaison, purchase order handling, quotation management, material processing, and billing coordination at our Pune location. This full-time role requires 1–3 years of relevant experience and entails working hours from 9 am to 6 pm with Sundays off.

Primary Responsibilities

• Handle daily purchasing tasks aligned with company demands.
• Gather and analyze supplier quotations while negotiating prices, payment conditions, and delivery timelines.
• Prepare purchase orders following approvals and maintain related documentation.
• Liaise with vendors to confirm orders, monitor delivery schedules, and ensure quality and quantity compliance.
• Inspect received materials against orders and verify supplier invoices.
• Coordinate with warehouse personnel for material handling, storage, and movement.
• Review purchase invoices for quantities, prices, GST, TDS, and other relevant details.
• Manage purchase bills and related financial documents ensuring proper accounting.
• Maintain compliance with TDS deduction requirements and support accounts with procurement documentation.
• Keep thorough records of purchase orders, quotations, invoices, material receipts, and vendor data.
• Proactively follow up with vendors regarding pending deliveries, invoices, credit notes, and discrepancies.
• Track procurement costs and identify opportunities to reduce expenses.
• Resolve issues related to deliveries, pricing, quality, and billing inconsistencies.
• Develop and update vendor databases and procurement reports for management.
• Adhere to organizational purchasing policies and processes.

Necessary Skills and Experience

• Knowledge of purchase order creation and processing procedures.
• Competent in comparing quotations and conducting effective vendor negotiations.
• Understanding of TDS application and purchase invoice handling.
• Familiarity with GST principles and basic purchase accounting will be advantageous.
• Competent in coordinating material handling and inventory-related activities.
• Excellent communication and vendor management capabilities.
• Strong follow-up skills coupled with negotiation expertise.
• Proficient in Microsoft Excel and Office applications.
• Experience with ERP or accounting software like Tally, SAP, or equivalents preferred.
• Attention to detail and strong documentation skills.

Educational Criteria

Bachelor’s degree or diploma in Commerce, Business Administration, Supply Chain, Procurement, or related disciplines.

Performance Metrics

• Timely issuance and processing of purchase orders.
• Cost-effective vendor negotiations and purchasing strategies.
• Ensure timely availability of materials.
• Accuracy in purchase invoices and documentation.
• Proper management of TDS and tax documents.
• Effectiveness in vendor relationship management and follow-up activities.

Work Details

• Location: Bhosari, Pune, Maharashtra, India
• Work Schedule: 9 am to 6 pm
• Weekly Off: Sunday
• Employment Type: Full-Time
• Experience Required: 1 to 3 years in purchase or procurement
• Stipend/Salary: Monthly range between 15,000 and 30,000 INR