Project Coordinator

Role Overview

The Project Coordinator will ensure architectural and design projects remain well-organized, progressing within schedule, and fully supported from initial conception through to final delivery. This role involves coordinating communications, documentation, meetings, and daily project tasks to support Design Managers and project teams effectively. Located in Dallas, Texas, this position suits proactive individuals who have meticulous attention to detail and can juggle multiple priorities within a team-oriented environment.

Key Responsibilities

• Coordinate project initiation efforts and maintain comprehensive electronic records and supporting documentation for the project's duration.
• Create meeting summaries, track action items, and distribute clear communications to align team efforts on next steps.
• Oversee project schedules, milestones, and calendars to ensure consistent progress across ongoing projects.
• Organize both internal and client meetings by managing calendars, agendas, venue arrangements, materials, catering, and technical setups.
• Update and manage project reporting tools including status reports, staffing details, and progress monitoring.
• Assist in handling key project documents such as contracts, proposals, submittals, RFIs, and formal reports.
• Coordinate quality control documentation processes including necessary stamping and final document handling.
• Facilitate communication with consultants and distribute project information promptly to relevant stakeholders.
• Suggest practical enhancements to team workflows, communication strategies, and organizational procedures to improve efficiency.
• Collaborate closely with project teams and support departments while maintaining a thorough, responsive, and detail-oriented approach.

Qualifications & Skills

• Bachelor’s degree is mandatory.
• Minimum of 5 years of experience in project coordination, administrative support, operations, or related roles, preferably in architecture, engineering, construction, design, or allied fields.
• Proven capability to handle competing deadlines, maintain organization, and effectively prioritize in a dynamic environment.
• Strong business communication skills, both written and verbal, suitable for interactions within teams and with external partners.
• Proficient with Microsoft Office suite including Outlook, Excel, PowerPoint, and Teams.
• Excellent judgment, problem-solving aptitude, and strict confidentiality when managing project information.
• Exceptional attention to detail with a sense of urgency combined with diplomacy and tact.
• Experience in contract administration, proposal or RFP preparation, project scoping, or scheduling is advantageous.

Additional Information

Robert Half is a global leader in specialized talent solutions, providing various contract and permanent recruiting services across finance, technology, marketing, legal, administrative, and customer support sectors. The company supports employee success with competitive pay, benefits, and free online training resources.

Applicants must be legally authorized to work in the United States. Benefits for contract/temporary employees include health, vision, dental, life, and disability insurance, along with 401(k) plan eligibility. Robert Half is an Equal Opportunity Employer committed to diversity and inclusion.