Operations Coordinator

About Coneco Engineers & Scientists, Inc.

Coneco Engineers & Scientists, Inc. is a multifaceted firm specializing in environmental consulting, civil engineering, ecological impact assessments, permitting, and land surveying. Serving both public and private sectors, the company delivers practical and sustainable solutions that balance developmental goals with environmental stewardship. With offices located in Bridgewater and Westford, Massachusetts, as well as Providence, Rhode Island, Coneco boasts extensive regional expertise and a strong understanding of local regulations. The company cultivates a work culture focused on detail, innovation, ambition, results, people, and teamwork.

Key Responsibilities

• Support day-to-day operations alongside the Operations Manager, including strategic projects and special initiatives.
• Assist with billing procedures and other operational administrative tasks.
• Manage project schedules, deliverables, and follow-up actions to ensure timely completion.
• Organize meetings, prepare agendas and materials, coordinate calendars, and document meeting minutes accurately.
• Track and communicate ongoing project progress and deadlines with team members proactively.
• Identify potential improvements to operational workflows to enhance efficiency and standardize processes.
• Research software and automation tools to recommend technology solutions.
• Develop and maintain Standard Operating Procedures (SOPs), templates, and internal documentation.
• Lead process enhancement initiatives to boost productivity and organizational effectiveness.
• Create reports, presentations, and operational metrics through Microsoft Office applications.
• Support data collection and analysis to inform business decisions.
• Maintain and organize operational documents using Microsoft Teams and SharePoint, ensuring confidentiality.
• Perform additional operational, administrative, and project-related duties as needed.

Qualifications and Skills

• Preferably two to five years of experience in operations, project coordination, executive support, office management, or related fields.
• Strong expertise in Microsoft Office 365 products, especially Excel, Outlook, Word, Teams, and SharePoint.
• Excellent organizational and time-management abilities to handle multiple projects concurrently.
• Effective verbal and written communication skills.
• Proven capacity to work independently, solve problems, and proactively take initiative.
• High attention to detail and dedication to accuracy and task completion.
• Quick adaptability to new software and technologies that improve operational efficiency.

Preferred Attributes

• Experience with operational or process improvement initiatives.
• Familiarity with project or workflow management software.
• Ability to anticipate and prepare for organizational needs ahead of time.
• Comfortable working independently in a dynamic, fast-paced setting.
• A commitment to continuous improvement and operational excellence.

Compensation and Benefits

• Health, vision, and dental insurance plans.
• Life and AD&D insurance options.
• Short-term and long-term disability coverage.
• SIMPLE IRA retirement savings plan.
• Paid holidays and vacation time.

Work Schedule and Conditions

• Full-time employment.
• After completing a 90-day introductory period with positive performance, employees may qualify to work remotely one to two days weekly.
• Remote work eligibility depends on business requirements, workload, project needs, and persistent satisfactory job performance.
• Formal performance reviews occur six months after hire and annually, with compensation adjustments reflecting individual and organizational factors.