Operations Coordinator

Overview

The Operations Coordinator plays a vital administrative and operational role in ensuring the effective delivery of inspection services. Acting as a central contact point, this position facilitates coordination among clients, inspection teams, inspectors, and management to promote smooth workflow and high service quality.

Key Responsibilities

• Perform assigned administrative and coordination duties to support the Inspection Services (IS) department’s workflow and operational needs.
• Manage and oversee invoicing processes, liaising with finance, clients, and suppliers to ensure accuracy and timeliness.
• Compile timesheets and prepare weekly and monthly summary reports as requested by clients.
• Assist in organizing inspection schedules both locally and internationally, maintaining communication and reporting to meet company standards and contractual obligations.
• Maintain up-to-date records for the IS department and assist with internal and external audits as well as accreditation compliance.
• Generate and update daily, weekly, and monthly operational reports, tracking systems, databases, and management overview documents.
• Organize filing systems, both electronic and physical, to ensure compliance with document control protocols.
• Maintain professional communication standards to support high customer satisfaction and service delivery quality.
• Identify operational challenges and suggest possible improvements to enhance efficiency.

Qualifications and Skills

• Bachelor's degree or diploma in Business Administration, Operations Management, Finance, Engineering, or a related discipline.
• Between 2 to 5 years of relevant work experience.
• Competent in Microsoft Office applications including Excel, Word, PowerPoint, and Outlook.
• Experience with ERP and document management systems is advantageous.
• Background in industrial or Oil & Gas sectors is a plus.
• Strong communication and reporting capabilities.
• Holding a valid UAE driving license is preferred.

Benefits

• Attractive and competitive salary package.
• Paid vacation and leave benefits.
• A safe, inclusive, and collaborative work environment fostering teamwork, innovation, and professional growth.

Additional Information

This role welcomes applicants from diverse backgrounds, encouraging applications even if all listed requirements are not met. Work location is onsite in Abu Dhabi within the Industrial Plants, Energy, and Environmental Technology sector. The employment type is full-time and permanent.