Office Manager

About Keel

Keel Infrastructure is a publicly traded company specializing in energy and digital infrastructure, actively developing and owning data centers and power assets across North America. Joining Keel means contributing to the foundational infrastructure powering the future of computing.

Our Culture

• Ownership: We take responsibility and see tasks through to completion.
• Collaboration: We work seamlessly across teams, divisions, and regions.
• Curiosity: We continuously seek knowledge and ask questions.
• Endurance: We are committed to building long-term solutions.

The working environment is fast-paced and high-growth, with intelligent and motivated people addressing significant challenges. The work supports AI and next-generation infrastructure and offers opportunities to grow and assume greater responsibilities.

Role Overview

Keel Infrastructure is seeking an organized, proactive Office Manager to ensure smooth day-to-day workplace operations. This position is responsible for managing supply inventories, vendor relations, team support, and fostering a positive office culture. The ideal candidate thrives on anticipating issues, enjoys varying daily tasks, and takes pride in maintaining a welcoming and efficient environment.

Key Responsibilities

• Manage daily office functions, keeping the workspace organized, sufficiently stocked, and running efficiently.
• Oversee vendor partnerships including cleaning, maintenance, catering, office supplies, and IT support; negotiate contracts when necessary.
• Coordinate lunch orders on a daily basis.
• Act as the main contact for facilities issues, facilitating any needed repairs and upkeep.
• Assist new hire onboarding by preparing workspaces, arranging equipment, access badges, and welcome materials.
• Manage the office budget, monitor expenses, and handle invoice processing.
• Organize company events, meetings, and team-building activities.
• Handle incoming mail, packages, and occasional front desk or reception duties.
• Maintain office policies, procedures, and ensure compliance with health and safety regulations.
• Support People & Culture (P&C) and leadership teams with scheduling, travel planning, and filing tasks.
• Regularly track office supply inventory and place orders as needed.
• Contribute to special projects and additional administrative responsibilities as assigned.
• Assist in planning, building out, and relocating to new office spaces.

Qualifications

• Minimum of five years experience in office management, administrative support, or a related field.
• Exceptional organizational abilities with a keen eye for detail.
• Capacity to manage multiple priorities effectively and adapt quickly in a dynamic environment.
• Strong written and verbal communication skills.
• Comfortable using Microsoft Office, Google Workspace, and general office software.
• Proactive problem-solving attitude.
• Ability to handle confidential or sensitive information discreetly.
• Approachable and friendly demeanor, often serving as the first point of contact within the office.

Preferred Skills

• Experience with office management software such as Slack, Outlook 365, or QuickBooks.
• Background working in startup or small-business settings.

Compensation and Benefits

• Competitive salary, bonuses, and equity opportunities.
• Comprehensive health and wellness plans.
• Retirement savings plans including company contributions.
• Employee referral incentives.