Office Administrator

About the Role

We are seeking a responsible and service-oriented Office Administrator to join our Berlin team. This role involves maintaining smooth daily operations in office management, business development support, and general organizational assistance, ensuring seamless collaboration with our Hamburg office and global colleagues, especially within our Norwegian network. This position is ideal for someone who enjoys hands-on office coordination combined with wider business assistance in a global tech environment.

Key Responsibilities

• Oversee the daily administrative and organizational activities of the Berlin office to ensure professional and efficient operations in partnership with the Hamburg office.
• Serve as the main point of contact for office-related queries and coordinate with external service vendors.
• Manage incoming mail including digitizing, filing, and distributing documents.
• Handle office supply management, procurement, and related administrative workflows.
• Deliver general administrative and operational assistance throughout the company.
• Support the Business Development team with administrative and organizational duties.
• Organize and coordinate customer events, trade fairs, conferences, and corporate gatherings.
• Assist in implementing marketing campaigns and communication tasks.
• Keep presentations, corporate documents, and sales materials updated.
• Maintain CRM processes and ensure accurate customer data management.
• Collaborate closely with international colleagues and stakeholders across KONGSBERG.

Candidate Profile

• Completed vocational training or degree in a relevant discipline; equivalent professional experience will also be considered.
• Several years’ experience in assistant roles, office management, or similar administrative capacities.
• Strong skills in Microsoft 365 and modern digital collaboration platforms.
• Fluent in German and English, both orally and in writing.
• Previous experience in an international business environment is preferred.
• Knowledge of defense, security, public procurement, or governmental sectors is a plus.
• Proactive, self-motivated with a solution-focused approach.
• Excellent organizational abilities paired with a strong customer service focus.
• Capacity to juggle multiple tasks efficiently in a fast-paced setting.
• Ability to communicate effectively and build relationships with stakeholders at all levels.
• A hands-on attitude with accountability for assigned tasks.
• Understanding of international organizational frameworks and business practices.

Why Work With Us?

At KONGSBERG, our work is powered by dedicated people and cutting-edge technology. You will join a global organization rooted in Norwegian values, recognized for collaboration, innovation, determination, and reliability. We provide a supportive and inspiring workplace where your contributions truly matter, offering opportunities to work on exciting future-focused solutions in a safe and dynamic environment.