Office Administrative Assistant

Role Overview

The Office Administrative Assistant will be responsible for overseeing daily administrative operations, ensuring smooth functioning of office activities, and maintaining organized records both digitally and physically.

Key Responsibilities

• Oversee routine office administration tasks and support day-to-day operational functions.
• Systematically maintain and organize physical files, digital records, documents, and databases for easy access.
• Manage incoming and outgoing communications, including emails, phone calls, letters, and official correspondences.
• Draft various office documents such as letters, reports, notices, presentations, and related materials.
• Keep attendance and leave records updated along with maintaining contact lists and other administrative details.
• Arrange and coordinate meetings, appointments, workshops, events, and office calendars ensuring timely execution.
• Assist in compiling Excel spreadsheets, preparing reports, and conducting data entry tasks.
• Liaise effectively with employees, clients, vendors, institutions, and external partners for operational coordination.
• Manage office supplies inventory including stationery and equipment, ensuring availability and proper records.
• Provide administrative support to HR and accounts teams by managing routine documentations.
• Track and follow up on pending assignments including registrations, payments, important documents, and official communications.
• Assist management with daily coordination and status reporting.
• Ensure comprehensive filing systems are maintained for timely retrieval of critical documents.
• Perform any other administrative responsibilities delegated by management.