Junior Document Controller

About King & Moffatt Building Services

With over 45 years of operational excellence, King & Moffatt Building Services delivers comprehensive Mechanical and Electrical services across diverse construction sectors including Industrial, Logistics, Food, Pharmaceutical, Data Centres, Mining, Healthcare, Commercial, Hotel & Leisure, High-End Residential, Public, and Energy projects. From design through installation to ongoing maintenance, their skilled workforce ensures efficient, reliable, and top-tier service. Recognized as a Deloitte Best Managed Company for eight consecutive years, they pride themselves on providing integrated building services solutions, completing major projects throughout Ireland, the UK, and continental Europe.

Role Overview and Responsibilities

• Efficiently perform and coordinate all site administrative tasks for projects, offering management support.
• Administer the King & Moffatt project SharePoint system, managing project folder coordination.
• Oversee and control all received project documentation via appropriate software systems and client portals.
• Support site setup activities and broader duties within the Project Management System.
• Organize meetings, compile reports, and ensure follow-up on action items.
• Develop and sustain a solid filing and archival system.
• Guarantee full adherence to company policies and ISO certification requirements.
• Maintain site records including preparing weekly progress reports.
• Assist the Health and Safety team with audit tasks, managing safety documentation on SharePoint.
• Collaborate with main contractors and subcontractors’ Document Control or Site Admin teams for documentation management.
• Proactively participate in establishing, managing, and enhancing the document management processes.

Required Qualifications and Skills

• Prior experience in a comparable on-site administrative position.
• Competent in Microsoft Office 365 applications.
• Strong organizational abilities suited to a fast-paced site environment.
• Excellent written communication and interpersonal skills.
• Able to effectively build relationships within the project team and extended professional network.
• Possession of a full driving license.

Additional Information and Benefits

King & Moffatt fosters a flexible and inclusive culture to support organizational growth as a dynamic and innovative company. Employees receive competitive compensation, professional development opportunities, an Employee Assistance Program, and participation in health and wellness initiatives.

The company is dedicated to diversity and inclusion, aiming to cultivate a welcoming atmosphere that values and respects all employees irrespective of race, ethnicity, gender, sexual orientation, age, religion, disability, or any other diversity aspect. This commitment drives innovation, creativity, equal opportunities, and a positive workplace culture which benefits staff and the wider community alike.