HR Executive

Overview

Ivtex Corporate Solutions Private Limited seeks a dedicated HR Executive to oversee the entire human resources operation at our Bhubaneswar office. The role entails end-to-end HR management including recruitment, employee administration, attendance, payroll coordination, performance reviews, compliance adherence, and employee relations, all executed in line with company policies and leadership guidelines.

Primary Responsibilities

• Collaborate with departments to assess personnel needs and develop job descriptions.
• Handle sourcing, screening, interviewing, and selecting candidates; perform reference and background checks.
• Manage offer letters, onboarding procedures, and maintain hiring pipeline records within defined budgets and timelines.
• Administer employee documentation including appointment, confirmation, increment, and transfer letters, ensuring all employee files are comprehensive and updated.
• Monitor attendance and leave with strict adherence to approval policies; generate monthly attendance reports for payroll processes and enforce disciplinary measures where necessary.
• Coordinate payroll inputs with the accounts team ensuring accuracy in salary, increments, incentives, deductions, and benefit administration.
• Manage performance appraisal processes including setting KRAs/KPIs, conducting reviews, and supporting performance improvement plans and related HR actions.
• Ensure implementation and compliance with HR policies, handle disciplinary matters professionally, and address employee grievances diligently.
• Drive employee engagement initiatives to improve retention and workplace morale, conducting feedback sessions and resolving concerns.
• Oversee exit formalities such as resignation processing, exit interviews, asset returns, and final settlements including issuance of relieving and experience letters.
• Maintain statutory compliance related to labour laws, PF, ESIC, professional tax, POSH, and maintain all necessary records and coordination for audits.
• Prepare and present comprehensive HR management reports covering recruitment, attendance, manpower status, grievances, attrition, and compliance metrics.

Qualifications and Experience

• Preferably MBA or PGDM in Human Resources or an equivalent qualification.
• Four to seven years of proven experience in HR, ideally within IT, software, or technology sectors.
• Competency in recruitment, policy enforcement, payroll coordination, employee relations, and labour law compliance.
• Familiarity with MS Excel, HRMS platforms, attendance systems, and comprehensive HR reporting.

Skills and Attributes

• Effective leadership and team management capabilities.
• Proficient in recruitment, talent acquisition, performance evaluations, and grievance resolution.
• Strong knowledge of labour laws and HR policies.
• Excellent communication skills, both verbal and written.
• High level of confidentiality, integrity, and professionalism.
• Ability to collaborate directly with senior management for decision-making and reporting.

Performance Metrics

Success in this role will be evaluated based on recruitment efficiency and quality, employee retention rates, compliance with attendance and disciplinary policies, payroll accuracy, completion of performance reviews, resolution of employee issues, statutory compliance adherence, and accuracy of management reporting.

Additional Information

Applicants should be disciplined, process-focused, and capable of independently managing day-to-day HR operations while ensuring rigorous documentation, confidentiality, and alignment with management directives.