Fleet Specialist

Position Summary

This role involves preparing and evaluating vehicle and equipment specifications along with warranty agreements. The specialist will oversee the reception, upkeep, and servicing of fleet vehicles, liaise regularly with vendors regarding warranty issues and maintenance, investigate fleet-related accidents, and conduct safety inspections on vehicles and equipment. Additionally, the position entails various administrative duties that support the responsibilities of the designated area.

Essential Responsibilities

• Oversee coordination of service and maintenance activities for fleet vehicles with vendors, ensuring compliance with vendor contracts and warranty agreements.
• Prepare and review specifications for vehicles and equipment related to bids and warranty agreements.
• Manage the installation process for emergency public safety or other specialized equipment on fleet vehicles.
• Conduct research and generate reports related to fleet operations, including maintaining records on vehicle usage and maintenance using computer systems.
• Inspect fleet units to verify compliance with specifications during construction or repair work.
• Participate in investigating fleet accidents and analyzing safety reports concerning accidents and employee injuries, with a view to recommending preventive actions.
• Maintain effective communication with risk management on matters related to vehicle accidents and total vehicle losses.
• Assist in establishing goals and objectives, create schedules and methods to provide fleet maintenance services, and enforce policies and procedures.
• Monitor the performance of fleet programs, suggesting and applying necessary modifications to processes and systems.
• Identify ways to enhance service delivery methods, recognize resource needs, consult with management, and implement improvements.

Supplemental Functions

• Participate in meetings, seminars, and training sessions to stay current on industry practices.
• Stay aware of emerging trends and developments in the fleet management field and integrate these into existing programs as needed.
• Coordinate vendor-provided training for equipment or vehicles when required.
• Perform additional duties as necessary to support the department and organization.

Minimum Qualifications and Experience

• Associate degree from an accredited institution or a two-year technical certificate in automotive repair or business administration.
• At least five years of experience in fleet maintenance.
• At least one year of leadership experience in a supervisory or lead capacity.

Additional Requirements

• Must possess a valid New Mexico Driver's License or be able to obtain it by the date of hire.
• Obtain a City Operator's Permit (COP) within six months after hiring.

Working Environment

The role involves predominantly indoor work but requires frequent outdoor site inspections and travel between locations. The candidate will be exposed to environmental factors such as noise, dust, grease, smoke, fumes, gases, and potentially hazardous or toxic chemicals.