Finance Administrator

About CARMA

CARMA is a globally recognized media intelligence company with extensive experience supporting PR and communications experts in tracking key information, evaluating impactful metrics, and demonstrating their efforts' value. Our platform integrates advanced AI-powered media monitoring solutions across print, digital, broadcast, and social media in over 100 languages, complemented by skilled human analysis to provide actionable insights that guide strategies and influence critical business decisions.

Our diverse international team serves thousands of clients worldwide, enabling them to transform complex media data into clear insights, enhance earned media effectiveness, and better understand stakeholder dynamics across various markets.

Role Overview

We are seeking a Finance Administrator to join our finance department in Dubai. This on-site, entry-level position suits recent graduates aspiring to begin their career in finance. Key responsibilities include supporting daily finance operations, especially managing monthly invoicing processes, monitoring outstanding payments, and ensuring precise maintenance of finance and contract documentation. The ideal candidate will be meticulous, highly organized, motivated to learn, proficient in Excel, and proactive in following up on tasks.

Key Responsibilities

• Generate and send out monthly invoices promptly and accurately.
• Track and manage outstanding payments by maintaining and analyzing ageing reports.
• Maintain up-to-date monthly finance records, reflecting contract signings and renewals.
• Update commission records for renewals, new business, and upsells with appropriate invoice and job references.
• Verify all new and renewal contracts are correctly uploaded into HubSpot CRM, ensuring completeness and accuracy of new business data.
• Provide the Media Eye team with monthly reports of expiring accounts.
• Assist with annual forecasting processes and budget preparation activities.

Candidate Requirements

• Bachelor’s degree in Accounting, Finance, Business, or related disciplines.
• No prior professional experience required; internships or placements in finance or administration are advantageous but not mandatory.
• Strong proficiency in Excel, including the use of spreadsheets and basic formulas for accurate record keeping.
• Familiarity with Customer Relationship Management (CRM) software, preferably HubSpot, is beneficial.
• Exceptional attention to detail, ensuring accuracy in financial data and record reconciliation.
• Excellent organizational skills capable of managing routine monthly tasks and persistent follow-ups.
• Effective written and spoken communication abilities for coordination with internal teams.
• A proactive, reliable attitude with enthusiasm to develop within a finance role.
• Fluency in English is required; Arabic language skills are a plus.
• Must be based in Dubai Silicon Oasis and available to work onsite.

Employee Benefits

• Comprehensive health insurance coverage.
• Collaborate within a multicultural, global team working on significant projects.
• Prospects for career progression, internal transfers, and international exposure.
• Access to professional training and development initiatives.
• Flexible work policies fostering a supportive working environment.
• Engagement with state-of-the-art technologies and innovative business solutions.