Facility Coordinator

Role Overview

We seek a tech-oriented and highly organized Facility Coordinator to manage and enhance facilities operations across multiple locations. This position involves more than just routine coordination; it requires establishing systems, optimizing processes, and creating standard operating procedures (SOPs), collaborating closely with external vendors to guarantee consistent and effective maintenance services.

Key Responsibilities

• Manage preventive and corrective maintenance activities across several sites.
• Communicate and coordinate with vendors and contractors to ensure prompt and high-quality service delivery.
• Monitor maintenance requests and ensure their completion.
• Assist in implementing maintenance tracking systems.
• Help create straightforward SOPs and workflow procedures.
• Identify opportunities to increase operational efficiency and transparency.
• Maintain records of facilities and maintenance tasks.
• Track service schedules and history of maintenance.
• Support the generation of basic reporting and tracking dashboards.
• Occasionally provide audiovisual setup for meetings and events, with training provided.
• Assist with event setups as needed.

Candidate Requirements

• Diploma in Facilities Management, Engineering, Business, or a related discipline.
• Between 1 and 3 years of experience in facilities management, operations, or coordination roles.
• Proficient with digital platforms such as Excel, SharePoint, and Microsoft 365.
• Strong organizational skills with the ability to manage multiple tasks from inception to completion.
• Keen interest in learning about systems, SOP creation, and process enhancements.
• Effective communication abilities and a proactive work ethic.

Benefits of This Position

• Chance to develop systems rather than just implement existing processes.
• Experience managing operations across multiple sites.
• Hands-on involvement in digitalization and process improvement projects.
• Clear advancement opportunities within Facilities, Operations, and Systems roles.
• Work within a supportive team environment.

Ideal Candidate Profile

• Someone who thrives in structured and organized environments and enjoys refining processes.
• Curiosity about digital tools and system functionalities.
• Individuals eager to grow beyond routine coordination and into broader operational roles.