Facilities & Workplace Manager

Role Overview

We are looking for a highly organized and customer-focused Facilities & Workplace Manager to oversee daily office activities and foster an outstanding work environment at our Munich location. This position blends facilities management, workplace administration, health and safety oversight, along with on-site employee assistance and support for HR and executive leadership. The ideal candidate performs well in a dynamic environment, values multitasking, and is dedicated to the smooth and efficient functioning of the workplace.

Key Responsibilities

• Manage all facility and workplace operations for our Munich office, acting as the primary liaison with building management, landlords, vendors, and service providers.
• Coordinate office maintenance, repairs, cleaning, security, access controls, and workplace enhancements.
• Handle office supplies, equipment procurement, furniture management, and inventory control.
• Oversee workplace budgets, purchase orders, invoice processing, and vendor contracts.
• Plan and manage office events, meetings, catering, and staff engagement activities.
• Maintain conference rooms, communal spaces, and office areas to a high-quality standard.
• Support business continuity and emergency readiness planning efforts.

• Lead health, safety, and workplace wellbeing initiatives at the Munich site, fostering a proactive safety culture emphasizing employee engagement and accountability.
• Implement and manage health and safety programs, training, awareness campaigns, and communications to promote active participation among employees.
• Collaborate with leadership and employees to identify hazards, apply preventive actions, and promote a safety-first mindset.
• Encourage employee participation in safety committees and feedback processes.
• Conduct inspections, risk assessments, safety audits, and ensure timely resolution of issues.
• Manage incident reporting, investigations, corrective measures, and lessons learned.
• Ensure compliance with health and safety laws and company policies.
• Coordinate emergency preparedness, business continuity plans, and response protocols.
• Analyze and report health and safety metrics to drive ongoing improvements.

• Support human resources by assisting with employee onboarding and offboarding, new hire orientations, workspace setups, and initiatives enhancing employee experience.
• Organize employee engagement and office HR activities, assist with employee relations, and act as a bridge between staff and HR.
• Assist with communication on benefits, employee events, and fostering workplace culture.

• Provide executive and administrative support to leaders and visiting executives in Munich, including calendar management, meeting coordination, travel arrangements, and visitor handling.
• Prepare materials for leadership meetings, presentations, and team events.
• Support special projects and operational tasks on behalf of leadership.

Required Qualifications

• A minimum of 3 to 5 years of experience in facilities management, workplace operations, office management, or a similar field.
• Strong written and spoken communication abilities in both German and English.
• Familiarity with workplace health and safety standards and compliance.
• Excellent organizational and project management capabilities.
• Strong interpersonal and communication skills.
• Proficiency with Microsoft Office and Google Workspace tools.
• Capacity to manage multiple responsibilities independently and proactively.

Preferred Qualifications

• Experience in supporting HR programs or employee engagement initiatives.
• Past role providing administrative or executive support to senior management.
• Relevant health and safety certifications or training.
• Background in fast-paced industries such as technology, aerospace, or high-growth companies.

Why Work With Us?

As part of our team, you will play a key role in establishing a secure, efficient, and engaging workplace while collaborating closely with leadership, HR, and operations teams. This opportunity offers a broad range of responsibilities allowing you to make a meaningful difference to company culture and office effectiveness daily.

Note: This position may require access to US export-controlled software and/or technology. The company will facilitate all necessary licenses, so prior possession is not mandatory for applicants.

Global Benefits

• Participation in "Name Your Satellite Program" (NYSP)
• Opportunities to attend launches
• Generous vacation and time off policies
• Education assistance programs
• Employee assistance programs (EAP)
• Employee stock purchase plan (ESPP)
• Family leave benefits
• Fitness reimbursement schemes
• Employee referral incentives
• Provision of healthy snacks and beverages at the office

About Us

We enhance life on Earth using data gathered from space. Our company operates the world's largest fleet of multi-purpose satellites, providing advanced maritime, aviation, and weather tracking with proprietary data and algorithms. We maintain a comprehensive ground station network and continuous global monitoring capabilities.

Diversity and Compliance

We value diversity and inclusivity, offering equal employment opportunities regardless of race, color, ancestry, religion, gender, nationality, sexual orientation, age, marital status, disability, gender identity or veteran status. Candidates offered employment must complete background checks including criminal and employment verification. We adhere to rigorous data privacy policies protecting all employees, contractors, candidates, and visitors.